Aline Rivera-Ramos

Highlights of my background that may be of interest to you include:

l Computer literate. Knowledgeable in Microsoft Word, Excel, Powerpoint and Outlook

l Optimistic. Performs activities and/or tasks with positive attitude

l Flexible. Works well under pressure and willing to learn

l Trainable and can easily adapt new things

l Keen to details and result-oriented

WORKING EXPERIENCE

August 30 – November 30, 2022

MEDIACOM PHILIPPINES

22/F Picadilly Star Bldg., 4th Ave. corner 27th St.

Bonifacio Global City, Taguig City

Executive Assistant to the CEO (reliever)

          • Manage daily calendar and organize meetings

• Performs various work-related duties as needed/requested by the CEO

Other tasks

• Maintains and update databases for Talent Acquisition team

• Attend TA weekly meeting with the regional office

• Administer and perform administrative and clerical functions for the Mediacom staff

Augustt 26, 2021 – July 27, 2022                         

L.A. ACCESSORIES AND WINDOW FILMS CORP.

GMAD Tower 7610 Guijo St., San Antonio Village, Makati City

Executive Assistant and Purchasing Officer

EA to the CEO and Vice President 

● Provide secretarial function to the Management and Department heads

l Manage delivery of stocks to regional branches

l Work hand- in-hand with the Office Administrative personnel

l Handles petty cash fund

Purchasing

● Purchase office supplies, cleaning supplies and all various items/services that may be requested by a particular department

December 2005 – June  2020

BBDO GUERRERO 

17/F Frabelle Business Center 111 Rada St., Legaspi Village Makati City

Executive Assistant to the Executive Creative Director (Expat)

            ● Provide secretarial function (manage his daily calendar, local and international travel bookings and other personal requests)

Previous tasks:

From December 2005 to March 2015

Executive Assistant to the CEO (Expat)

            ● Provide secretarial function 

Executive Assistant to the Finance Director

● Provide secretarial function

From September 2007 to September 2017

● Group Account Secretary (half of Client Service Dept.)

● Official travel booker for the Executive Committee

From July 2015 to December 2016

            ● HR Assistant

February 2005 – December 2005

BBDO GUERRERO ORTEGA 

Executive Assistant to the Finance Director / Department Secretary / Administrative Assistant

Finance Secretary

● Receives and maintains logs of suppliers invoices.

● Forwards suppliers bills to Billing Analyst and monitor these until the same are finally billed to clients. 

● Responds to suppliers’ inquiries regarding status of received invoices, if there is any.

● Maintains an effective Filing System

1. Corporate documents including financial report
2. Client’s correspondence, contact reports, statement of accounts and spending report duly received by client. 
3. Supporting documentations of all bills sent out to client (signed cost estimate, suppliers invoice, P.O, etc), Ensures records of billing and collection transaction are complete.
4. Responds positively to the request of finance staff to retrieve billing related documents. 

Other Tasks

1. Photocopies documents including those docs required by finance staff
2. Performs a variety of general clerical duties, including telephone reception, mail distribution, and other routine functions, in an alternate capacity 
3. Performs miscellaneous job-related duties as needed

Administrative 

● Executive Assistant to the Finance Director

● Maintains and update 201 files, employees data and related files.

● Prepares Purchase Order requests for agency absorbed expenses and maintain complete file of approved PO.

● Make a request for payment for agency absorbed expenses and make sure that payments are up-to-date.

● Handles and coordinates Health Insurance of all employees.

● Handles employees’ mobile related billings and issues (distributes photocopies of monthly bills on time).

● Attends and coordinates to employees’ related issues and requests.

● Regularly check incoming fax messages and handle distribution to respective recipients.

● Monitoring of SL/VL. Monitoring of Finance Dept.’s time in and time out

Philippine Christian University, Taft Avenue, Manila

BS Computer Science, Batch 1996