Richel Oyao

Davao, Davao del Sur

Tungkol kay Richel Oyao:

Your success is my accomplishment! I am Honest, Loyal, Professional and expert in Administration. Always determined to improve and learn new skills. I believe that with our concerted efforts, we can achieve great success and have a good working relationship. Customer happiness, professionalism, and efficiency are things I value and I ensure my clients that they are with me in every step of the process. God bless!Skills:*Communication skills (writing and Communication)*MS Office / Computer skills*Google Calendar / Google Doc * Office Management*Lay Out Artist using Adobe InDesign program and Canva*Self Motivation, Discipline, Flexibility

Karanasan

Project and Commercial Secretary

Horizon Survey Company

Oil & Gas Service Provider /Offshore Marine Survey and Geotechnical Services – Abu Dhabi, UAE

December 2014 - April 30, 2021

Office Responsibilities
Manages confidential files and records such as contracts/reports, procedure documents, contacts, etc.
Ensures necessary documentation filings and maintaining of records within the Department.
Provides full administrative assistance to the Department heads.
Handles purchases required within the Department.
Organizes diaries, travel / visa, client & third parties information, and meetings.
In-charge of the administration of outgoing faxes, letters, reports from the Department
Handles all mail duties, including overnight and courier / post services.
Assist in maintaining departmental information filing systems and databases.
Preparing proposal submissions (Commercial & Tenders)
Meeting client requirements during Tender phase
Reporting to Commercial Manager and Commercial Director

Visa applications in UAE
Assisting PRO in all related to visa applications.
Preparing documents/applications for new visa, visa renewal, and Mission visa.
Booking visa medical appointment for visa application.
Monitoring the visa expiration of personnel.
Operational Duties
Preparing Letter of Assistance (LOA) in obtaining Navigation License /CICPA passes addressed to clients.
Optima Travel card application.
Handling Pre-Qualification matters including applying work groups to oil & gas related field
Arranging personnel transportation from airport/hotel/port or vice versa.

Office Administrator / Secretary to the Management

Leasing Department - Jumeirah Group –Dubai, UAE

July 2012–September 2014

Office Administrator
Providing full administrative support to the Property Manager and Leasing Director
Supporting Leasing Department by providing all the necessary information.
Personal Assistant /Secretary to the Management
Organizing meeting / Screening and transferring the calls
Generating/providing reports to different departments
Director of Finance
- Providing Monthly Dubai Municipality Fee Receipts submitted by tenants and Providing Monthly Footfall report
  - Director of Leasing
- Preparing tenant’s quarterly sales report; Preparing Contracts for review and approval.
  - Accounts Receivable Department
- Summary of collected payments on daily basis
  - Engineering Department
- Processing approval of Request for Work Permit on daily basis and keeping the Dubai Municipality approved drawings
Point of contact of Tenants
Preparing and routing contracts for review and signature (Lease Agreements, License Agreements, Concession Agreements, Addendums)
Keep records of all lease conditions and expiry dates and track all lease expiries for renewal.
Ensure all required documents (audited turnover certificates, monthly sales reports, trade licenses, and insurances) are updated.
Receiving and handling rental payments, water and electricity payments and processing receipts
Prepare all necessary documentation from the Landlord for all tenants, including NOCs, approvals, and mall DM approved drawings.
Handle all incoming and outgoing correspondence from mall management office
Arrange Reimbursement of Security Deposits for all vacating tenants, after space is handed over in satisfactory condition