Executive Assistant - Pasig

Para lamang sa mga rehistradong miyembro Pasig, Pilipinas

13 oras ang nakalipas

We are looking for an experienced Executive Assistant to provide administrative and strategic support to the Chief of Staff. This position ensures the seamless execution of business expansion initiatives and special projects in a dynamic, fast-paced ride-hailing environment. · Ke ...

Paglalarawan ng trabaho

Manage the Chief of Staff's calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring alignment with business priorities.

Handle travel arrangements, including booking transportation, accommodations, and other logistics for expansion-related engagements and special projects.
Maintain and organize records, including reports, invoices, and expense reports, while ensuring confidentiality.
Perform bookkeeping tasks.
Prepare and manage correspondence, emails, and other communication on behalf of the Chief of Staff.
Assist with personal tasks and errands as required.
Project Coordination
Provide support in tracking key deliverables and timelines for initiatives.
Work with different departments to ensure smooth execution of project objectives and milestones.
Develop and maintain project documentation, including project plans, status reports, and meeting minutes.
Assist in risk assessment and mitigation strategies for projects.
Communication and Liaison

Act as the point of contact between the Chief of Staff and General Manager and other teams, partners, and stakeholders.

Draft, proofread, and edit presentations and reports related to expansion and special projects.
Assist in coordinating events, activations, or meetings related to expansion or project initiatives.
Build and maintain strong relationships with key stakeholders and partners.
Ensure timely and effective communication of project updates to all relevant parties.
Office Management
Oversee the office's operational activities, ensuring a conducive and efficient working environment.
Order and manage office supplies and equipment.
Coordinate with IT and facilities teams for any office-related needs.

Required Skills & Qualifications
Bachelor's degree in Business, Marketing, Communications, or a related field (or equivalent experience).
At least 2–3 years of experience as an Executive Assistant, preferably in a fast-paced, dynamic industry.

Excellent written and verbal communication skills in English and Tagalog, with the ability to create compelling content and connect with diverse audiences.

Strong organizational and time management skills, with the ability to manage multiple tasks and priorities simultaneously.
Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and project management tools (e.g., Asana, Trello, Slack).
Flexibility to adapt to changes in objectives and goals and handle occasional travel.
Proactive and able to anticipate needs and manage expectations effectively.
High level of discretion and confidentiality.
Assist in top-level meetings as support and note-taking.

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