Operations Assistant - Pasay - SM Supermalls

    SM Supermalls
    SM Supermalls Pasay

    1 araw ang nakalipas

    ₱480,000 - ₱1,100,000 (PHP) bawat taon * Sining / Libangan / Paglalathala
    Paglalarawan

    Job Purpose:

    To provide functional & administrative support to Operations department, specifically but not limited to A/MM to ensure that all administrative requirements are met and properly organized.

    Qualifications:

    • College Graduate, 4-year course
    • Experience in Customer Service
    • Communication Skills, Computer Skills,
    • Amenable to flexible schedule

    ADMINISTRATIVE TASKS


    • Handles the calls, schedule, letters/memos, reports assigned by the Regional Manager.


    • Monitoring of meeting schedules such as Affiliates Meeting, Lease-Ops, Steercom, Staff & other Table Top meetings.


    • Preparation and monitoring of submission of OPC reports, Monthly Utilities report, Sales report, Work Schedule, etc.


    • Administrative support to annual commercial area events such as 3-Day Sale, Security Audit, BDOI Risk Audit, Budget Season, Christmas Launch, CSR Events, etc.

    BUSINESS COMMUNICATION


    • Responsible for the preparation of notice and minutes of the meeting, both affiliates and staff; approval notices to tenants on sales promos and final clearance to operate.


    • Ensures accuracy and correctness of memos and any other forms of communication assigned by the Assistant/Cluster Manager.

    CUSTOMER SERVICE


    • Promptly answers telephone calls for the Assistant/Cluster Manager, screen inquiries and relay the same to concerned department in the commercial area.


    • Responsible for the coordination and communication of mall activities or events with the relevant departments, affiliates and other external business partners in the commercial area.

    COMPLIANCE & DOCUMENTATION


    • Ensures timely and proper filing of financial reports such as B.I., Sales Reports, Rental Income Report, Financial Review Report, etc.


    • Strict monitoring of routed documents for approval of relevant heads; and share point approvals submitted to the Assistant/Cluster Manager.


    • Responsible for all the incoming and outgoing documents of the Assistant/Cluster Manager.


    • Responsible for the reservations of the conference room and ensure its cleanliness and orderliness.


    • Acts as reliever in the absence of Operations Assistant and Customer Service Assistant.

    * Ang saklaw ng suweldo na ito ay isang pagtatantya na ginawa ng beBee
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