permanent_administrative assistant ii_osec-dswdb-adas2-173-2004_as_gsd_co - Quezon City, Philippines, Pilipinas - Department of Social Welfare and Development (DSWD)

Paglalarawan

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK
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We wish to inform you that the Department of Social Welfare and Development (DSWD) Central Office has one (1) vacant permanent position with details as follows:

Office: Administrative Service

ADMINISTRATIVE ASSISTANT II

Item Number : OSEC-DSWDB-ADAS

Compensation : SG 8 (Php 18,251.00)

Place of Assignment : General Services Division,

Accounts Management and Bills Payment Section

CSC PRESCRIBED QUALIFICATION STANDARDS

Education : Completion of two years studies in college

Experience : One (1) year of relevant experience

Training : Four (4) hours of relevant training

Eligibility : Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education : Completion of two years studies in college

Experience : 1 year of relevant experience

Training : Must have at least 8 hours of relevant training

Eligibility : Career Service Sub-Professional/ First Level Eligibility

JOB DESCRIPTION

Acts as System Administrator of Portal System of Air Transport Services Under immediate supervision, reconciles payments on Air Transport Service with billing statements prepares disbursement vouchers.

Functions and Responsibilities:

1.Reviews the completeness of the documents submitted by Air Transport Reservation Officer (ATRO) for the processing of payment of Air Transport Service

2.Reconciles all air transport services booked/transactions with billing statement/ payments processed

3.Encodes billing statement sent by the air transport service provider

4.Prepares tax certificates

5.Reviews and sends advice of payment and details to air transport service provider through email

6.Prepares summary of payments for submission to air transport service provider for reconciliation

7.Attends/facilitates to requests for air transport service from different offices of Administrative Service

8.Disbursement vouchers on Air Transport Service availed

9.Provides technical assistance to Air Transport Reservations Officers

10.Files documents regarding Air Transport Services and

11.Performs other tasks and designations as may be assigned.

JOB OUTPUTS

1.Tax Certificates

2.Proof of payments (scanned copies)

3.Reconciled reports

4.Disbursement vouchers prepared

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Applicants should be guided by the following Criteria for Evaluation:

.Education (E) 25%

.Training (T) 10%

.Experience (E) 25%

.Written Examination

Initial Qualifying Test 10%

Special Exam 15%

.Interview 10%

.IPCR or any related Performance Assessment/Review 5%

Total 100%

Initial Shortlisting:

Obtain 75% of the maximum total ETE score and only those who obtained an average Percentile on the IQT

Second Shortlisting:

Top five highest rating but overall rating should not be less than 80%

Qualified applicants must submit the following documentsin a combined PDF file format () on or before 01 January 2022:

Kindly fill out the Job Application Form through this link

1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Director Leonardo C. Reynoso, CESO III of Human ResourceManagement and Development Service

2.Duly signed and updated Personal Data Sheet (PDS) with recent passport size picture and thumbmark(Note: For internal applicants, Electronic-PDS may accomplish and access through the DSWD HRMIS account or you may download it through the CSC website)

Link for downloading PDS from CSC Website:

3.Duly accomplished Work Experience Sheet ()

4.Scanned authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license.

5.Scanned authenticated copy of Transcript of Record and/or Diploma

6.Scanned authenticated copy of Certificate of Grades for Master's Degree earned units (If applicable)

7.Copy of certificate of relevant trainings and seminars attended (If applicable)

8.For government personnel applicants: Certificate of No Pending Administrative, Civil, and/or Criminal Case (CENOPAC) (For internal applicants from DSWD Central Office, you may access the CENOPAC request through this link)

For applicants from private companies: Certificate of Employment from current/last employer

9.Copy of Individual Performance Contract Rating (IPCR) in the last rating period or its equivalent for external applicants (Performance Evaluation/Appraisal) from current/last employer.

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Any application emailed toshall use the email subject(Surname_Item Number/Item Number_Office Assignment),unless otherwise it willnotbe entertained nor processed.

Email subject Ex.

CRUZ_OSEC-DSWDB-ADAS _AS

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..Qualified applicants will be notified thru text message and/or email