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    Accounting Analyst - Mandaluyong City, Philippines, Pilipinas - San Miguel Corporation

    San Miguel Corporation
    San Miguel Corporation Mandaluyong City, Philippines, Pilipinas

    Natagpuan sa: Foundit PH A2 - 2 araw ang nakalipas

    Default job background
    Buong oras
    Paglalarawan

    Name of Project: Financial Services - Accounting Analyst

    Project Details:

    • Timely and accurate processing of the following:

    Accounts Receivable

    • Collections
    • RFCMs (Request for Credit Memos)
    • Cash in Bank and General Ledger

    Accounts Payable

    • Payments to suppliers
    • Payments to employees
    • Timely and accurate processing/preparation of the following reports required by the client:
      • Collection Variance Report
      • Collection Deviation Report
      • Aging Report
      • Status of Floaters
      • Bank Reconciliation
      • Exception Report
    • Responding to queries from suppliers and employees of the client concerning accounts payable.
    • Responding to queries from Client's (Sales, Logistics, Finance) employees concerning accounts receivable
    • Performing general administrative and other tasks that maybe assigned from time to time

    Tasks, Duties & Responsibilities:

    ACCOUNTS PAYABLE

    1. INVOICE /DOCUMENT RECEIVING

    • Ensures completeness and validity of invoices/documents received from the clients by:
    • Checking completeness of invoices/documents received by referring to the transmittal slip forwarded by the client.
    • Conducting basic review/audit of invoices/documents as follows:
    • Checks validity of invoices/documents (original copy/certified true copy, BIR registered for supplier's invoice.
    • Checks presence of signature of approvers on the invoice/document for non-PO transactions.
    • Checking presence of required entries on the face of the invoice/document as follows:
    • GL account and cost center
    • Internal Order number for CAPEX/promo
    • Profit center, if required
    • Assignment for certain GL accounts, if required
    • GR reference number for PO based transactions
    • Perform verification of quantity and price and ensures accurate matching of GRIR in SAP for PO based transactions

    2. INVOICE /DOCUMENT VALIDATION

    Conduct basic validation/audit on invoices/documents (applicable only to transaction requiring only basic/simple validation) as follows:

    • Check completeness of the required documents by referring to the matrix of required document per transactions type
    • Checks validity and authenticity of the approver's signature s by referring to the list of authorized approvers per cost center provided by the clients
    • Checks mathematical accuracy of the supporting documents and computations.
    • Checks countersignature on alteration of amount of invoice/documents, if any
    • Checks appropriateness of GL account charging indicated in the invoice/document.
    • Conduct additional required validation (in addition to the basic validation/audit) for transactions that are more complex in nature (e.g., per diem, FTH, Advertising and Promotions, CAPEX, foreign travel, payment of air fare, etc.)
    • Checks compliance to existing company guidelines by referring to the matrix of rates and company guidelines provided by the client.
    • For payments covered by contract, reviews contracts and checks accuracy of amount to be paid by referring to contract details.
    • Ensures that the additional required documents indicated on the contract are submitted by the supplier/client.

    3. INVOICE /DOCUMENT ENCODING

    • Encodes accounting entries in SAP and ensures accuracy of the following:
    • vendor's code and name
    • ATM account number for employees
    • amount to be paid
    • gl account and cost center
    • reference
    • text and header text VAT code and VAT details
    • withholding tax code and base
    • assignment
    • internal order or profit center (if applicable)
    • posting date
    • baseline date (date of receipt of invoice by the client)
    • document date (date of document/invoice)

    Prints PRM/SAP accounting document.

    • Updates database monitoring of received invoices/documents indicating SAP documentnumber.

    4. PAYMENT PROCESSING

    • Ensures completeness of posted invoices/documents received for payment processing.Reviews posted invoices/documents by:
    • Checking if invoice/document are original
    • Checking accuracy of vendor name and vendor code
    • Checking if invoice/document are approved
    • Matching of ATM per document vs. SAP document (for employees)
    • Checking if SAP PRM/document are approved by the AP Team Lead Ensures timely and accurate payment to payees/suppliers regardless of payment mode (e.g., manual check, direct credit to employees' accounts, check writer)

    5. REPORTING

    • Preparation of aging reports:
    • Collection Variance Report - Daily (for each collection)
    • Collection Deviation Report - Weekly
    • Monthly Status of Sales Related Floaters
    • Other reports as required by the Client
    • Preparation of Bank Reconciliation
    • Analysis and clearing of Cash GL line items by matching bank statement and SAP balances.
    • Preparation of unrecorded deposits
    • Identification of bank reconciling items as follows:
      • Unrecorded Deposits
      • Unrecorded Withdrawals
      • Erroneous Posting
      • Deposits in Transit and etc.
    • Preparation of Exception Reports:
    • Incomplete attachments submitted by Third Party Collectors
    • Erroneous collections ( e.g. collections intended for Poultry)
    • Wrong payee name, post-dated checks, mismatched figures and wordings
    • Devuelto without confirmation
    • Returned RFCMs by BU
    • Booked bad orders without confirmation
    • Promo deductions with short or no Budget

    6. PERFORM OTHER TASKS THAT MAY BE ASSIGNED FORM TIME TO TIME

    ACCOUNTS RECEIVABLE

    1. POSTING OF COLLECTIONS AND ANALYSIS

    • Receiving and retrieving of documents from SMIS customer's portal, third party collectors and Account Specialists.
    • Checking of completeness of attachments.
    • Preparation of upload collection file template.
    • Posting of collections in SAP.
    • Clearing of bad orders, devueltos and cancelled invoices.

    2. POSTING OF REQUEST FOR CREDIT MEMOS (RFCMs)

    • Receiving and retrieving of supporting documents (debit memo/service receipt, Promo Activitity Workplan (PAW)/Trade Letter/E-mail confirmation) from SMIS Sales, Finance and Marketing.
    • Matching of floaters with the Internal Orders created.
    • Preparation of RFCMs.
    • Posting of RFCMs in SAP.

    3. POSTING OF CASH IN BANK AND GENERAL LEDGER

    • Receiving and validation of checks from the bank
    • Checking of completeness and validity of the checks deposited in the night depository.
    • Downloading of Bank Statements.
    • Posting of cash deposits in SAP.

    4. Perform other tasks that may be assigned from time to time.

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