Admin Assistant - Manila, Pilipinas - Prime Star Global Distribution Corporation

Paglalarawan

• Ensure proper implementation and compliance with the company policies related to Admin procedures.
• IImplement and maintain property accountability form of all employees indicating all assigned fixed assets and non-consumable i.e. , laptops, pc, etc...
• Responsible for the efficient, effective, and economical storage, requisition, and distribution of all office supplies and fixed assets. Such as:
• Monitoring of consumables inventory like office supplies, cleaning materials, etc.
• Monitoring of stock level and reordering requirement
• Monitoring of processing of all documents and government compliance concerning business permit renewal.
• Processing of requests for payments in admin-related activities such as payment for car rentals, PMS, IT services, repair services, etc.
• Assist the Admin Manager in monitoring office security.
• Assist the HRAD in the execution of repair and maintenance of office facilities.
• Coordinates and builds external professional and skilled worker alliances to ensure the best work methods are achieved by creating and maintaining a list of independent contractors, freelancers, on-call project-based IT technicians, drivers, electricians, carpenters, and plumbers.
• Ensure the most cost-efficient quality, sourcing, and implementation of required repair and maintenance works.
• Coordinates with building maintenance and repairs if needed.
• Keep track of the maintenance, utilization, and proper use of the company's service vehicle.
• Supervise all Preventive Maintenance Service (PMS) related activities, such as but not limited to: (a) request for approval of vehicle repairs, (b) canvassing of suppliers and mechanic services (c) completion of the required work
• In charge of supervising the task of janitorial services.
• Making sure that their tasks are completed satisfactorily. Like, such as maintaining the cleanliness and attractiveness of common work areas.
• Ensure the proper upkeep of the company, including its amenities and utilities following company standards on safety, cleanliness, and orderliness.
• Make sure that all admin transactions are properly documented and reviewed.
• Orderly keeping of file records
• Responsible for procurement and ordering of materials.
• Assist in the preparation of business communication, minutes of the meetings and simple reports.