Purchasing & Inventory Clerk - Baguio

Job Description · Position Summary · The Purchasing and Inventory Clerk is responsible for managing the procurement of supplies, monitoring stock levels, maintaining accurate inventory records, and ensuring timely replenishment of goods. This role ensures cost efficiency, prevent ...

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Job Description

Position Summary

The Purchasing and Inventory Clerk is responsible for managing the procurement of supplies, monitoring stock levels, maintaining accurate inventory records, and ensuring timely replenishment of goods. This role ensures cost efficiency, prevents stock shortages or overstocking, and supports smooth daily operations.

Key Responsibilities

Purchasing Duties

• Prepare and process purchase orders based on approved requests and par stock levels
• Source and coordinate with accredited suppliers
• Request quotations and compare prices to ensure cost-effectiveness
• Monitor delivery schedules and follow up on pending orders
• Verify delivered items against purchase orders and delivery receipts
• Coordinate with accounting for proper documentation and payment processing

Inventory Control

• Monitor stock levels of food, beverages, office supplies, and operating materials
• Conduct regular physical inventory (daily/weekly/monthly as required)
• Maintain accurate inventory records and stock cards
• Ensure proper storage and labeling of items (FIFO implementation)
• Report discrepancies, spoilage, or damages immediately
• Track usage and consumption trends

Documentation & Reporting

• Maintain updated supplier records and price lists
• Prepare inventory and purchasing reports for management
• Monitor slow-moving and fast-moving items
• Assist in cost control and variance analysis

Compliance & Coordination

• Ensure adherence to company purchasing policies
• Maintain confidentiality of pricing and supplier agreements
• Coordinate closely with kitchen, bar, dining, and management teams

Job Specifications

Education

• Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality Management, or related field

(Associate degree or relevant experience may be accepted)

Experience

• At least 1–2 years of experience in purchasing, inventory, or warehouse operations
• Experience in restaurant, café, or hospitality industry is an advantage

Skills & Competencies

• Strong organizational and time management skills
• Knowledge of inventory systems and stock control procedures
• Basic accounting and cost control knowledge
• Proficient in Microsoft Excel or inventory management software
• Good negotiation and communication skills
• Detail-oriented and analytical
• High level of integrity and confidentiality

Other Requirements

• Ability to work flexible hours when inventory schedules require
• Physically able to lift and inspect deliveries
• Trustworthy and able to handle company resources responsibly

Job Type: Full-time

Pay: From Php505.00 per day

Benefits:

• Opportunities for promotion
• Paid training
• Staff meals provided

Work Location: In person