HR Admin Assistant - Muntinlupa City, Pilipinas - Filinvest Group

    Filinvest Group
    Filinvest Group Muntinlupa City, Pilipinas

    3 linggo ang nakalipas

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    Paglalarawan

    HR Admin Assistant is in-charge of monitoring and accommodating Inter-Company Admin-Related Inquiries. He/She is also the custodian of office supplies, in-charge of issuing, monitoring and projecting office supplies of the company. Duties involve timely purchase of requisition from request to delivery and proper coordination with Purchasing Department and suppliers.
    She is also responsible for tasks under Onboarding and provide assistance to execution of all HRAD programs.

    MONITORING OF ADMIN-RELATED CONCERNS VIA EMAIL, PHONE CALL, LETTER, AND IN PERSON.

    1. PROCESSES & MONITORS OF REQUEST FOR PAYMENT/BILLING OF THE FOLLOWING:
    Office Rental, Power, Water
    Telephone, Drinking Water, Courier, Fuel
    Janitorial, Messenger, Encoder, Driver and Xerox Operator
    Prepares accurate RFP and ensures payment within timeline or based on contract
    Monitors the status of billings and provide updates to Utility providers
    Monitors handling time of concerns until its closure

    2. OTHERS
    Monitors itinerary of Motorized Messengers and any related concerns
    Monitors the delivery of drinking water
    Monitors office equipment of Admin, and ensures borrowed equipment are properly logged.
    Prepares request of monthly supplies of Pro-Excel Head Office.
    Provides monthly reports to Admin Supervisor

    3. VAN TRANSPORT COORDINATION
    Receives and Monitors trip tickets and van rental.
    Planning on possible synchronization of trips for the same itinerary to cut the cost of van rentals.
    Properly coordinates with service provider monthly.
    Provides log sheet for drivers to get the details of trips for the following day.
    Informs the requestor of the assigned vehicle and driver as well as the contact details.
    Receiving and validating of trip ticket billings every cut off.
    Accurately prepares RFP of Van Transport billing and coordinates with Accounting for its status.
    Monitors status of billings and ensures meeting the target timeline

    4. RECEIVES, PROCESS AND MONITORS JO AND PR REQUEST
    Receives and process JO & PR for Tools of Trade
    Receives and process JO & PR for Office Equipment
    Receives and process JO & PR for Building Maintenance
    Monitors all JO and PR request and coordinates with assigned department
    Ensures availability of assets for new hires before their boarding date.

    5. OTHERS:
    Monitors Repair and Maintenance of company vehicle.
    Monitors the condition of company vehicle.
    Provides monthly report to Admin Supervisor

    OFFICE SUPPLIES CUSTODIAN
    Handling of Office Supplies
    Periodic / quarterly inventory of office supplies
    Prepares Blanket PO of office supplies quarterly
    Issuance of office supplies monthly
    Accurately prepares summary report
    Prepares purchase requisition of Head Office departments
    Receiving & checking the delivery items (office supplies, computers, hard wares and others)
    Process payment to suppliers
    Process monthly billing for rental printers
    Filing of office supplies documents & others
    Provides complete standard hiring kit for new hires
    Checking the clearance of resigned

    QUALIFICATIONS

    1. Bachelors degree in Human Resources, Business Administration, or related field.
    2. With at least 1 year of related work experience
    3. Willing to be assigned at Northgate, Alabang, Muntinlupa City.