permanent administrative aide vi - Philippines, Pilipinas - Department of Social Welfare and Development (DSWD)

Paglalarawan

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Office of the Assistant Secretary for Inclusive - Sustainable Peace and Special Concerns

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number

:

OSEC-DSWDB-ADA

Compensation

:

SG 6 (Php 17,553.00)

Place of Assignment

:

Office of the Assistant Secretary for Inclusive - Sustainable Peace

and Special Concerns

CSC PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education

:

Completion of two (2) year studies in college

Training

:

Four (4) hours relevant training

Experience

:

One (1) year relevant experience

Eligibility

:

Career Service Sub-Professional/ First Level Eligibility

ADDITIONAL COMPETENCIES

-Computer literate with knowledge in MS Office (Word, Excel, PowerPoint, etc.)

-Knowledge in Records Management

-Good written and oral communication skills

-Good interpersonal skills, competent and with initiative

JOB DESCRIPTION

Under general supervision, performs highly skilled and responsible clerical functions and does other related work.

Functions and Responsibilities:

1.Performs clerical work such as encoding, recording, filing and other clerical tasks

2.Receives and releases documents of the office

3.Performs HR and finance-related tasks such as preparation of travel orders, reimbursement of TE and other claims

4.Act as the records officer of the office and as such, maintain and keeps updated office files and inventory of records

5.Answers and makes phone calls

6.Provide staff support to the Assistant Secretary and during office meetings

7.Assists persons seeking assistance for the office

8.Acts as alternate focal staff for procurement, property and air transportation reservation and

9.Performs other related tasks that may be assigned from time to time

Job Outputs:

1.Efficient document handling

2.Organized files of DTS print outs

3.Updated and organized office files and inventory of records

4.HR and finance-related documents and

5.Other reports may be required.

Applicants should be guided by the following Criteria for Evaluation:

.Education (E)25%

.Training (T)10%

.Experience (E)25%

.Written Examination

IQT10%

Technical/Special Exam15%

.Interview 10%

.IPCR or any related Performance Assessment/Review5%

Total100%

Initial Shortlisting:

Obtain 75% or 45 points of the total score of Education, Training and Experience (ETE)

Second Shortlisting:

Top five (5) highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at on or before October 1, 2023:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) file through this link

1. Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Ms. Jennifer M. Rizo, Officer-In-Charge of Human ResourceManagement and Development Service

2. Duly accomplished Personal Data Sheet (PDS) with recent passport size picture and thumbmark

3. Duly accomplished Work Experience Sheet

4. Authenticated or photocopy of Transcript of Record and/or Diploma

5. Certificate/s of relevant trainings and seminars attended (if applicable)

7. Certificate/s of Employment

6. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI clearance

7. Authenticated copy of Civil Service Eligibility and/or Valid PRC ID /proof of payment or schedule of appointment for the PRC renewal license and

8. Performance Rating (IPCR) in the last rating period or any of its equivalent, if applicable.

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link.

For strict compliance.