Executive Assistant/VA - Metro Manila, Pilipinas - Sourcefit Philippines Inc

Paglalarawan

The Executive Assistant/VA serves as a vital support role within an organization, working directly with executives to provide administrative support, manage schedules, and facilitate communication. Acting as a primary point of contact, the EA enhances executive effectiveness by coordinating essential tasks, managing information flow, and contributing to strategic planning.
Job Details:
Work from home
Tuesday to Saturday | 12 AM to 9 AM Manila time
*Following US Holidays

Responsibilities

• Schedule Management: Organize and manage executive's daily, weekly, and monthly calendars, including scheduling appointments, meetings, and travel arrangements.
• Communication Coordination: Act as a liaison between the executive and internal/external stakeholders, managing correspondence and ensuring timely responses.
• Document Preparation: Draft, edit, and format essential documents, including reports, memos, presentations, and proposals, ensuring accuracy and adherence to company standards.
• Meeting Support: Prepare materials for meetings, take detailed minutes, and follow up on action items.
• Project Coordination: Assist in coordinating various projects and initiatives, tracking progress, and providing updates.
• Confidentiality Maintenance: Handle sensitive information with utmost discretion, maintaining confidentiality in accordance with company policy.
• Administrative Support: Provide general administrative support, such as answering phones, managing office supplies, and assisting with special events.
• Marketing & Sales Support: Assist in supporting all marketing/sales functions by sending emails, reviewing emails, reaching out to prospective clients while maintaining productive relationships.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum of 3-5 years of experience in an administrative or executive support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
• Excellent verbal and written communication abilities.
• Strong ability to multi-task, prioritize, and manage time effectively.
• Ability to build relationships with various stakeholders, both internally and externally.
• Attention to detail, flexibility, adaptability, integrity, and a proactive approach to problem-solving.
• Previous experience supporting C-level executives, familiarity with project management tools, and industry-specific certifications.