Conveyancing Assistant - Remote - Remote Staff

Paglalarawan

Key Responsibilities

• Conveyancing File Management: Create new conveyancing matters in Leap for both buyers and sellers, and generate initial client correspondence. Assist with day-to-day conveyancing tasks, including: requesting extensions of key dates, liaising with clients to obtain instructions and documentation, and following up outstanding VOI, Client Authority, and Right to Deal documents ahead of settlements. Review file checklists weekly to ensure all milestones and documentation are on track. Generate weekly reports of upcoming key dates and settlements. Assist with stamping of documents using the Queensland Revenue Office portal. Prepare documents for Titles Queensland lodgement, including conversion to .TIFF format.
• Trust Account Administration: Receipt new trust deposits daily and record in LEAP. Prepare and process trust payments using NAB Connect, following the Trust Payments Checklist. Cross-check PEXA workspaces for settlement sign-off, completing the relevant checklist and submitting to the Principal Solicitor.
• Digital Signing & Client Communication: Prepare documents for electronic signing via XodoSign. Handle outgoing correspondence to clients regarding milestones, documents, and settlement preparation. Answer overflow phone calls and respond to client queries where appropriate.
• Regular Administrative Tasks: Run debtor reports and coordinate with the Principal Solicitor for follow-up on outstanding accounts. Coordinate and send monthly invoices following WIP review and approval.

Qualifications: 

• Experience in residential conveyancing in Queensland (preferred but not essential).
• Familiarity with LEAP, PEXA and QRO platforms.
• Strong administrative and organisational skills with exceptional attention to detail.
• High level of written and verbal communication skills.
• Ability to work autonomously and as part of a team in a fast-paced environment.
• Proficiency with Microsoft Office and PDF handling tools.