permanent_administrative assistant iii - Philippines, Pilipinas - Department of Social Welfare and Development (DSWD)

Paglalarawan

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows:

Office: Financial Management Service

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)

Item Number

:

OSEC-DSWDB-ADAS

Compensation

:

SG 9 (Php 21,211.00)

Place of Assignment

:

Accounting Division for Regular Programs

Education

:

Completion of two (2) years studies in College

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

Education

:

Graduate of Bachelor of Science in Accountancy (BSA)

Training

:

Eight (8) hours training related to financial management

Experience

:

Two (2) years and above of experience in accounting

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs administrative support services functions related in the areas of financial management. Process external claims, reviews liquidation of cash advances, payrolls, remittances and other Personnel Services. Assist in the preparation of financial reports and maintain financial records for all funds of the Departments, and does other related works including records management.

Functions and Responsibilities:

1.Analyze financial transactions and prepare Journal Entry Vouchers

2.Assist in the preparation of Statement of Unliquidated Cash Advances

3.Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income

4.Update and monitor data for AICS

5.Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and Other Operating Expenses (MOOE) as to validity, accuracy and completeness of supporting documents

6.Prepare withholding tax certificate for various supplier (BIR Form No. 2307)

7.Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA's) as to completeness of its supporting documents

8.Review and process payrolls and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents

9.Review and process remittances of payroll deductions

10.Assist in the preparation of report of withheld taxes of employees

11.Assist in the preparation of BIR Form No. 2316 of employees

12.Prepare certificate of mandatory deduction as per request of employees

13.Assist in the monitoring of claims and provide technical assistance

14.Assist in encoding of monthly report for tax remittances

15.Assist in records management

16.Prepare draft letters, memoranda and other communications assigned by immediate supervisor and

17.Performs other tasks that may be directed by the immediate supervisor.

Job Outputs:

1.Journal Entry Vouchers

2.Statement of Unliquidated Cash Advances

3.Monthly Trial Balance

4.Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income

5.MOOE and Capital Outlay financial claims

6.Purchase Order, Contracts and MOA's

7.Payroll and other financial claims of Personnel Services

8.Monthly Report of Withholding Tax

9.Certificate of mandatory deductions

10.BIR Form No. 2316 and 2307

11.Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents

12.Processed/Reviewed liquidation for AICS

13.Checklist of supporting documents

14.Memoranda and letter within the prescribed deadline.

Applicants should be guided by the following Criteria for Evaluation:

.Education (E)25%

.Training (T)10%

.Experience (E)25%

.Written Examination

Initial Qualifying Test10%

Special Exam15%

.Interview10%

.IPCR or any related Performance Review5%

Total100%

Initial Shortlisting:

Obtain 75% or 45 points of the maximum total score of Education, Training

and Experience (ETE)

Final Shortlisting:

Top five (5) or less highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at on or before March 16, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format(PDF) through this link .

1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with recent passport size picture and thumbmarkand Work Experience Sheet. You may download these forms thru

3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable

4.Authenticated or Photocopy of Transcript of Record and/or Diploma

5.Certificate/s of relevant trainings and seminars attended, if applicable

6.Certificate/s of Employment (COE)

Note:For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note:For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link. .

For strict compliance.

Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.