Executive Secretary - Quezon City - OneCFO

    OneCFO
    OneCFO Quezon City

    2 araw ang nakalipas

    ₱240,000 - ₱480,000 (PHP) bawat taon *
    Paglalarawan

    Company Description

    OneCFO is a rapidly growing CFOTech and Fractional CFO services provider based in the Philippines. Specializing in supporting fast-growing startups, scaleups and SMEs, OneCFO helps clients navigate financial challenges and scale their operations. The company is committed to providing high-quality, tailored financial solutions to drive business growth and success.

    Role Description

    We are seeking a highly organized, discreet, and proactive Personal Assistant / Executive Secretary to provide comprehensive administrative and strategic support to the CEO. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The role requires agility, as the CEO's schedule can change at any time, as well as adaptability, flexibility and confidentiality.

    Roles and responsibilities:

    1. Executive Support

    • Manage CEO's calendar, appointments, and meeting schedules
    • Coordinate internal and external meetings, including preparing agendas and materials
    • Handle travel arrangements (flights, accommodations, visas, itineraries)
    • Draft and respond to emails, letters, and official communications on behalf of the CEO
    • Support the CEO in various meetings (Board meetings, investor meetings, internal and external meetings). Prepare and distribute minutes of meetings
    • Prepare reports, presentations, and briefing documents

    2. Administrative & Office Coordination

    • Organize and maintain confidential files and records
    • Track key deliverables, deadlines, and follow-ups
    • Coordinate with department heads and external stakeholders
    • Handle procurement, event planning and executive engagements

    3. Strategic & Project Support

    • Assist in tracking CEO-level initiatives and strategic priorities
    • Conduct basic research and compile data for decision-making
    • Follow up with internal teams to ensure action items are completed
    • Support special projects as assigned

    4. Personal Assistance (if required)

    • Manage select personal appointments and schedules
    • Assist with personal travel or administrative matters
    • Handle confidential personal documentation
    • Perform other ad hoc tasks and functions that may be assigned from time to time

    Qualifications:

    • Bachelor's degree in Business Administration, Office Administration, Communications, or related field
    • Experience as Executive Assistant, Personal Assistant, or similar role
    • Proficient in Microsoft Office, Google Workspace, Slack, Notion, expense apps and business management apps
    • Strong written and verbal communication skills
    • Sharp, quick-thinking, and can think several steps ahead
    • High level of discretion and integrity
    • Presentable and dependable
    * Ang saklaw ng suweldo na ito ay isang pagtatantya na ginawa ng beBee
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