Corporate Secretary Officer - Manila - BDO Unibank

    BDO Unibank
    BDO Unibank Manila

    9 oras ang nakalipas

    Banking / Loans
    Paglalarawan

    Role Overview

    To provide assistance in ensuring the efficient and well-ordered proceedings of the meetings of the Board of Directors and its committees and attending to the requirements of the various committees of the Bank and its subsidiaries.

    Job Responsibilities:

    A. Facilitation of Board and Board Committee Meetings

    1. Pre-meeting preparations

    • Coordinates meeting schedule of the directors to ensure a quorum
    • Makes necessary arrangements to reserve venue and secure needed equipment
    • Prepares corresponding notices
    • Coordinates with pertinent units in the preparation of required reports/presentation
    • Collects, collates, consolidates, and causes the distribution of the reports/agenda folders to the directors and officers
    • Prepares venue, and checks relevant reports and materials and all equipment prior to the meeting
    • Updates the board management software pertinent to the foregoing items.

    2. Responsibilities during the meeting

    • Renders assistance during actual regular and special meetings of the Board, various committees and subsidiaries
    • Ensures recording of matters being taken up
    • Monitors condition of equipment and other paraphernalia being used at the meeting
    • Ensures presence and correct sequence of presenters for the smooth flow of meeting
    • Attends to the immediate needs of the chairmen and members

    3. Post-meeting requirements

    • Transcribes the proceedings of the meetings
    • Drafts minutes of the meetings of the Board and Board Committees
    • Prepares secretary's certificate of the Board and Board Committees' resolution upon request
    • Facilitates signatures of chairmen and members on approved minutes of meetings and reportorial requirements (e.g. sworn statement on real estate/chattel transactions and certification on approved DOSRI transactions) that would be submitted to regulatory agencies

    B. Custodianship and Records Management

    1. Safekeeps and maintains corporate and confidential records of the Bank and its subsidiaries/affiliates
    2. Records and monitors reports, minutes of meetings, and related correspondences addressed to the committee members in their respective capacities as such or members of the board of directors
    3. Handles requests for corporate documents/secretary's certificates from requesting business units to address various requirements
    4. Updates website pages relevant to the Office of the Corporate Secretary
    5. Updates the list of authorized signatories of the Bank and subsidiaries
    6. Maintains the list of mergers and acquisitions chart

    C. Annual Stockholders' Meeting and Stockholder Relations

    1. Assists in the preparation of the requirements for the annual stockholders' meeting of the Bank/subsidiaries, including those relating to the online registration/voting portal as well as preparation of the information statements and related reports.
    2. Provides assistance in the handling of stockholder-related matters as the need arises

    Job Qualifications:

    • Bachelor's degree holder / graduate of business/communication arts/legal or related course
    • At least 3 years of work-related work experience
    • Project and data management experience is required
    • Willing to work onsite and be assigned in Makati/Ortigas
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