People and Culture Associate - Philippines, Davao, Pilipinas - Lifely

Paglalarawan

People and Culture Associate

6 AM - 2 PM (Philippine Time)

Full time | Monday - Friday

Reports to: Head of People and Culture

Who are we

E-Living Furniture is a rapidly growing e-commerce company composed of a team that is hungry and determined to become the best affordable furniture company in the WORLD

Our mission is to reshape the furniture industry by offering stylish, top-quality furniture without the need for a second mortgage. With a remarkable 400% YOY growth in the last 3 years and recognition as the FASTEST growing e-commerce business in Australia's home & garden market.

As we expand into international markets, it's an exciting time for you to be part of the brand.

Job Summary:

As a People and Culture Associate, you will play a pivotal role in various aspects of human resources management, focusing on recruitment, compensation and benefits, employee relations, data records, training and development, and employee engagement. You will be responsible for ensuring the organization attracts, retains, and develops top talent while fostering a positive and inclusive workplace culture. Your duties will include recruitment processes, maintaining employee records, administering compensation and benefits, managing employee relations, coordinating training programs, and executing engagement initiatives. This position requires excellent interpersonal skills, attention to detail, and a proactive approach to problem-solving.

Recruitment

• Job Postings, screen applicants, conduct interviews, shortlist applicants, recommend possible hires, prepare job offer
• Identify manpower need within the skills and qualifications required
• Creating and updating job descriptions

Compensation and Benefits

• Prepare timesheet within compensation schedule in compliance with organization's policies, contracts, laws and agreement
• Communicate and endorse payroll concerns to third party provider
• Monitor leave management, Keeps track of filed leaves such as vacation, sick, emergency, maternity, including absences and lates
• Conducting annual salary surveys
• Developing, analyzing, and updating the company's salary budget

Employee Relations

• Settle incident reports, conduct admin hearing, creating memos by imposing disciplinary or corrective action
• Coaching, counseling, and consultation to employees
• Ensures strict observance of company policies and inform everyone for all updated policies
• Monitors employee performance improvement plan
• Evaluate the performance of employees for regularization, promotion, demotion, or transfer
• Maintaining, revising and recommending personnel policies and procedures

Data Records

• Responsible for the maintenance of employee's individual files and upload through the employee portal
• Issue appointment letters, employment contracts, certifications, prepare internal memos and other internal communications
• Submits reports for separation, terminated, and AWOL employees
• Make sure to conduct exit interview and provide clearance form to separating employees

Training and Development

• Plan and administer training and development programs for employees and development plans
• Create HR programs for efficient and conflict-free workplace
• Coordinate closely with immediate heads pertaining to employee's behavior under their watch
• Maintains professional and technical knowledge updates for Human Resources/People and Culture by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies regarding Human Resources

Engagement

• Develop, implement, and analyze employee surveys to gather feedback on workplace satisfaction, identify areas for improvement, and track employee engagement trends.
• Promote open and transparent communication channels within the organization.
• Recognize and celebrate employee achievements and milestones through various recognition programs
• Develop and coordinate wellness initiatives, programs, and activities to support employees' physical and mental health, including stress management and work-life balance.
• Design, plan, and execute employee engagement programs, activities, and initiatives that align with the organization's goals and culture.
• Organize and manage employee events, such as team-building activities, volunteer opportunities, and social gatherings, to strengthen interpersonal relationships and team cohesion.

Qualifications:

• Bachelor's degree in Human Resource Management, Psychology, and/or related field is a plus
• At least 3 years of experience as an HR Assistant/People and Culture Assistant or any relevant human resources/administrative position
• Proficient in MS Office and G-Suite
• Exceptional organizational skills
• Excellent verbal and written communication skills