Administrative Assistant - Taguig - AECOM Singapore Pte Ltd

    AECOM Singapore Pte Ltd
    AECOM Singapore Pte Ltd Taguig

    2 araw ang nakalipas

    Buong oras ₱240,000 - ₱480,000 (PHP) bawat taon *
    Paglalarawan
    • Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
    • Managing of shared mailbox such as but not limited to email correspondence and basic scheduling.
    • Prepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department's needs.
    • Prepare, review, submit and track expense reports for reimbursements.
    • Enter, track, coordinate and process departmental invoices for payment.
    • Updates and secures Salesforce data to ensure accuracy, completeness, and usability for business operations.
    • Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
    • Reroute documents to other approvers when necessary.
    • Conduct online research or other types of research for onshore partners..
    • Answering customer inquiries, maintaining client records, performing research on financial products such as stock investment, and providing administrative support to the stakeholders as needed.
    • Preparing and/or monitoring compliance and/or correspondence requirements
    • Processing Certificate of Insurance and ensuring correctness of data. (COI)
    • Process travel bookings such as air, land, hotel, and other necessary bookings suitable to stakeholders' needs.
    • Virtual coordination with suppliers and vendors.
    • Maintain the SOP/DTP of current processes and assist with documentation updates as required.
    • Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
    • Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
    • Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.

    Qualifications

    Minimum Requirements:

    • 3+ years of relevant experience in a fast-paced complex environment
    • Proven work experience as an Administration Assistant
    • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.
    • Highly motivated with ability to function well in a fast-paced environment.
    • Excellent interpersonal, organizational and communication skills
    • Strong attention to detail with an ability to deliver accurate documentation and task completion.
    • Excellent time management skills and ability to multi-task and prioritize work.
    • Experience managing multiple and changing demands, details, and deadlines.
    • Prior experience in leading people is a plus.

    Attributes:

    • Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
    • Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
    • Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail)
    • Ability to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)
    * Ang saklaw ng suweldo na ito ay isang pagtatantya na ginawa ng beBee
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