S&S Technology Admin Assistant - Central Visayas, Pilipinas - NUSTAR Resort

Paglalarawan

• Responsible for providing efficient, effective and professional secretarial & administrative support to the Director, Security & Surveillance Technology.
• Meet the secretarial and administrative needs of the Department.
• Prepare, type, format, proofread documentation and display initiative when preparing correspondence, agendas, minutes and other administrative work.
• Proactively managing the Director, Security & Surveillance Tech.'s diary to assist with time management.
• Open, distribute and process all incoming correspondence – managing and prioritizing the flow of executive mail, responding to standard mail and re-directing mail where appropriate.
• Maintaining a database of common contacts, internal and external customers and regularly utilized information.
• Where required attend meetings for the purpose of recording minutes.
• Book conference rooms, presentation equipment and refreshment requirements.
• Administer a user-friendly filing system for both electronic and paper-based files.
• Use discretion and initiative when screening calls and visitors and ensure a diplomatic response is provided when Managers are unavailable.
• Prepare and distribute information briefs.
• Manage travel, accommodation and expense re-imbursements for the Director, Surveillance
• Maintain Stationary stocks for the Department.
• Maintain a clean and organized work environment.
• Assist with the Rolling-On & Settling in of Surveillance Staff
• Prepare the correct documentation & processes for work permit/visa applications.
• Assist staff with finding appropriate real estate companies for accommodation.
• Help with any translating or communications necessary in order to ensure a smooth and efficient settling in for expatriates and their families.
• Safeguard all confidential information whilst exercising due care to prevent its improper disclosure or use.
• Comply with all company policies, rules, regulations, procedures and department ethics; and to perform all duties in accordance with the highest professional standards at all times.
• To perform other duties as required by the Director, Security & Surveillance Tech.
  
  

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