Recruitment Supervisor - Makati - ProV International PH

Paglalarawan

The Recruitment Supervisor works directly with the Vice President to drive the organization's hiring outcomes, lead the recruitment team, maintain ISMS-aligned standards, and continuously improve recruitment operations, performance, and strategy. This role oversees full-cycle recruitment, manages all recruitment processes, leads team performance, handles documentation, drives sourcing initiatives, manages recruitment vendors, and ensures smooth candidate transition from hiring to onboarding.

Key Responsibilities

Talent Acquisition & Full-Cycle Recruitment

• Source, screen, interview, and endorse qualified candidates for IT, non‑IT, and office support roles.
• Conduct pre-screening, structured interviews, technical assessments, and behavioral evaluations.
• Prepare detailed assessment summaries and recommendations for hiring decision makers.
• Manage all candidate communication, interview coordination, and updates throughout the hiring process.
• Facilitate the entire job offer process, including preparing and extending offers, sending employment contracts, and addressing candidate questions.
• Ensure all candidate documents are complete and accurate before transitioning them to onboarding.
• Prepare and send complete handover emails to ensure smooth onboarding transitions.

Sourcing & Talent Pipeline Development

• Develop and execute effective recruitment strategies to attract high-quality talent.
• Create compelling job advertisements and publish them across job boards, social platforms, and niche sites.
• Build and sustain strong talent pipelines for recurring and hard-to-fill positions.
• Utilize advanced sourcing techniques and tools to identify specialized talent.

Performance Management & Team Leadership

• Conduct regular one-on-one coaching sessions with recruiters to monitor progress and support development.
• Create, monitor, and evaluate team KPIs to ensure recruitment targets and SLAs are met.
• Strategize team priorities, workload planning, and pipeline scheduling for maximum output.
• Document team performance concerns, achievements, and development plans.
• Serve as the primary escalation point and main contact for all recruitment-related issues.

Process Ownership, ISMS Compliance & Documentation

• Serve as the Process Owner for Recruitment, responsible for creating, updating, and maintaining all SOPs, workflows, process documents, and templates.
• Ensure all recruitment procedures and documentation conform to ISMS standards, including data protection and secure information handling.
• Continuously assess and improve processes to enhance efficiency and compliance.
• Maintain accurate and updated recruitment files, trackers, and reports.

Operational Management & Coordination

• Oversee daily recruitment operations including job postings, application tracking, candidate screening flow, and interview scheduling.
• Update recruitment trackers diligently, ensuring accurate, real-time data on hiring progress.
• Create and manage recruitment-related job ads and branding materials.
• Ensure timely closure of open roles within approved hiring budgets.
• Support hiring teams in defining job requirements, clarifying expectations, and coordinating interview logistics.

Budget Management & Vendor Coordination

• Review recruitment-related budgets, monitor utilization, and ensure hiring activities remain within approved financial guidelines.
• Act as the Point of Contact (POC) for recruitment vendors, including job boards, assessment providers, and administrative service partners.
• Evaluate vendor performance, negotiate renewals when applicable, and ensure alignment with organizational needs and budget.
• Collaborate with administrative teams on vendor-related documentation, contracts, and compliance.

Reporting & Client/Stakeholder Collaboration

• Provide regular and ad hoc recruitment reports, dashboards, performance metrics, and hiring insights directly to the Vice President.
• Present hiring updates, team performance, and recruitment strategies to internal stakeholders and clients when required.
• Collaborate with hiring teams to refine job requirements and align on recruitment strategies and timelines.
• Track, analyze, and improve recruitment performance metrics.

Additional Responsibilities

• Perform additional tasks, special assignments, or cross-functional initiatives as required.