Director of Finance And Accounting - Santa Rosa City - Zuellig Pharma

Paglalarawan

Zuellig Pharma is a leading healthcare solutions company in Asia, and our purpose is to make healthcare more accessible to the communities we serve. We provide world-class distribution, digital, and commercial services to support the growing healthcare needs in this region.

The company was started a hundred years ago and has grown to become a multibillion-dollar business covering 17 markets with over 12,000 employees. Our people serve more than 200,000 medical facilities and work with over 450 clients, including the top 20 pharmaceutical companies in the world.

REPORTS TO

Vice President – Finance

SUPERVISES

• Principal Accounts Management Team Lead
• Tax/Compliance Supervisor
• Accounting Supervisor
• Credit Supervisor

PURPOSE OF POSITION

• Execution of financial provisions of contracts/agreements with principals
• Management and control of finance-related processes of principal accounts
• Review of financial and statutory reports
• Manage the credit risk of MDI by close supervision and control

DUTIES AND RESPONBILITIES:

Compliance and Accounting

1. Financial Reporting

• Perform monthly closing of General Ledger

1. Budget and Opex Control

• Approve purchase requisitions and purchase orders for CAPEX and opex items
• Review and approve all payments to non-trade suppliers, expense reimbursements and journal entries for posting in ECC

1. Statutory Reporting

• Prepare quarterly and annual income tax returns
• Review annual reports for filing with the SEC
• Supervise external audit on financial, systems and tax during interim audit, post audit and annual audit
• Oversee the renewal of local business permit
• Preparation and submission of required tax schedules, reconciliations and documents during Annual BIR Tax Audit

1. General Ledger Maintenance

• Maintain Cost Center, Business Process

Principal Accounts Management:

1. Execution of financial provisions of contracts and agreements with principals

• Maintain new and revisions to principal information in SAP
• Disseminate relevant provisions of contracts/agreements to the concerned departments.
• Clarify contractual provisions to principals, as needed.
• Ensure the correct and timely payment to principals according to agreed payment terms.
• Ensure the correct and timely charging and collection/application of claims and fees against payables to principals according to agreed terms in the contract/agreements with principals.
• Provide relevant and timely information to VP-Finance on issues that are inconsistent with or may possibly contravene any of the provisions in the contracts/agreements.
• Ensure, where possible, that proposed/actual changes in MDI's operations are aligned with contracts/agreements entered into with principals.

1. Management and control of finance-related processes of principal accounts

• Approve claims from principals, principal payments, marketing funds, and journal entries prepared during the month-end closing process.
• Coordinate and ensure the resolution of rejected claims with concerned departments.
• Review item cost maintained and/ or price change
• Approve and confirm expense reimbursements of principals.
• Evaluate, monitor and improve quality of AR Aging of principal accounts.
• Review and approve the reconciliation of AP Consignment Clearing, GR/IR Inv not Received, GR/IR Clearing-Direct Purchase, GR/IR-Clearing (Modified Direct Purchase), Safekeeping Consignment, Advances from Principals and Promo Fund
• Ensure compliance to Regional Standards on Principal Claims and on Principal Confirmations (Accounts Payable, Claims Receivable, Marketing Funds)
• Attend to various requests of principals for issues resolution, information, reports, confirmation, reconciliation, etc.
• Evaluate, monitor and improve processes in the Principal Accounts Management Department for greater efficiency and responsiveness to the changing business environment.
• Prepare reports required by the Regional Finance Office
• Prepare new or revisions to standard operating procedures (SOP), work instructions (WI), job descriptions (JD) and forms

Credit Control

1. Manage the credit risk by:

• Closely supervise the activities of the Credit Supervisor and ensure that the following are done strictly according to Credit policies:
• evaluation of credit applications,
• customer account revisions,
• manual override of system-held orders,
• Perform evaluations of credit applications, customer account revisions, and decide on manual override and cancellation of system-held orders, as necessary, up to the credit authority limit of Php3 million.
• Conduct a bi-annual review of credit limits and credit terms of all customers.
• Provide feedback to emailed, phoned-in, faxed or texted inquiries of customers, principals, ARR/SRs, superiors, and other internal customers regarding credit-related matters.
• Provide general company information to customers requiring the same.
• Attend to all the requirements of regional (internal) and external (ISO, principals, financial) auditors and officers.
• Ensure the completeness and relevance (updated) of documents and information in the customer account folders.
• Conduct and/or participate actively in inter-departmental coordination meetings to improve or correct policies and procedures and to ensure the alignment of credit activities, policies and procedures with the operations of the company.
• Attend/represent the company in meetings of credit associations to be updated in industry trends and to establish a working network with credit managers of other companies.

Others

1. Training and Development

• Monitors and evaluates performance of subordinates (supervisors and rank and file employees) and perform necessary actions to continuously improve them

1. Miscellaneous

• Performs other duties as required by VP-Finance, Chief Executive and Regional Finance Office

EDUCATION REQUIRED

Graduate of BS Accountancy from a reputable college or university. Must be a Certified Public Accountant.

EXPERIENCE REQUIRED

Minimum of 5 years experience in the same capacity.

KNOWLEDGE AND SKILLS REQUIREMENT

1. Must have a thorough understanding and exposure in all areas of the Finance Department
2. Must be knowledgeable in manipulating various computer software/program
3. Must have basic knowledge of all phases of office work and sufficient knowledge of the nature of the company business
4. Must be flexible yet firm in decision making
5. Must possess good communication skills and relate effectively with individuals from all levels of the organization
6. Must be analytical and decisive
7. Must have initiative and good judgment
8. Must have a dependable and reliant work attitude
9. Must have planning and organizing abilities

COMPETENCIES REQUIRED

1. Building Strategic Working Relationship
2. Business Sense and Judgment
3. Leadership
4. Managing Change
5. Negotiation
6. Managing Performance and Development
7. Strategic Thinking
8. Communication
9. Customer Focus

WHY JOIN ZUELLIG PHARMA

• We are committed to fostering an inclusive environment where our employees can learn, grow, and achieve shared success.
• We champion diversity, equity, and inclusion, ensuring every individual feels valued, respected, and treated fairly.
• As a leading multi-market healthcare solutions provider, we empower our employees to gain comprehensive knowledge and expertise in the dynamic healthcare industry across the region.
• Enjoy the flexibility to effectively balance your work and personal life while taking charge of your career journey through our empowering growth opportunities.
• Our Total Rewards program is designed to support your overall well-being in every aspect.

Data Privacy Notice: I understand that while processing my application, my personal data may be shared internally to individuals who will be involved in assessing my application. By proceeding with my application, I hereby give my consent to Zuellig Pharma Corporation/Metro Drug, Inc. to share my personal data internally.

Note: You may view the Zuellig Pharma Data Privacy Policy thru this link for reference -