AP Officer - Taguig - MA Financial Group

Paglalarawan

About us

MAFG Operations (Manila) Inc. operates under the umbrella of MA Financial Group (ASX: MAF), a publicly listed entity based in Australia. The company's primary activities involve providing financial services related processing and administrative support to MA Financial Group and its affiliated entities. The Company's office address is Level 10, BGC Corporate Centre 2, 5th Avenue corner 30th Street, BGC, Taguig City.

About the group

MA Financial Group is a global alternative asset manager specialising in private credit, real estate and hospitality. We lend to property, corporate and specialty finance sectors and provide corporate advice. We invest and manage over $10.3 billion on behalf of our clients, have $139 billion in managed loans, and have advised on over $120 billion in advisory and equity capital market transactions (as at December 2024).

We have a team of over 700 professionals across locations in Australia, China, Hong Kong, New Zealand, Singapore and the United States. MA Financial is a place of opportunity and unlimited potential. It's a place that empowers you to think, collaborate, and help create something truly valuable.

About the role

The Accounts Payable Officer plays a key role within a high-performing, commercially driven finance team, ensuring the efficient processing of invoices and payments in line with company policies and regulatory requirements. This position primarily supports local operations and transactions, while also contributing to the broader Service Area Finance, which serves the entire group.

• Invoice Processing: Ensure timely and accurate processing of accounts payable invoices, applying correct financial dimensions such as legal entities, projects, general ledger account codes, and cost centers.
• Regulatory Compliance: Identify and apply appropriate GST/VAT or withholding requirements in line with regulatory standards.
• Supplier Communication: Address invoice discrepancies and coordinate with suppliers to facilitate necessary corrections.
• Document Management: Ensure the timely submission of essential documents, including withholding certificates, to vendors when required.
• Approval Workflow Monitoring: Track invoice approval workflows to guarantee appropriate and timely authorization for payments.
• Payment Processing: Accurately complete payment runs within cycle periods, ensuring efficiency in transactions.
• Vendor Reconciliations: Perform key vendor statement reconciliations, including alignment with the general ledger to maintain financial accuracy.
• Supplier Master Data Maintenance: Monitor and assist in updating supplier records within the accounts payable system.
• Financial Reporting Support: Assist the Accounts Payable Team in month-end close activities, monthly reporting, and period-end financial reporting.
• Internal Communication: Maintain open and effective communication with internal stakeholders to resolve concerns and streamline workflows.
• Query Management: Respond promptly and efficiently to internal and external inquiries, ensuring a well-organized approach to issue resolution.
• Ad-Hoc Responsibilities: Perform other tasks as required by business needs.

Skills and qualities

• Strong understanding of an end-to-end accounts payable process, with solid understanding of general ledger financial dimension coding requirements, and experience with multiple entity accounting.
• Intermediate excel skills and computer literacy.
• High level organizational skills with an excellent eye for detail and accuracy, with the ability to work in a fast paced environment taking ownership and responsibility for delivering against deadlines.
• Ability to work autonomously when required and handle work with accountability.
• Willingness to take on any task, be flexible with your approach, have a can-do attitude, be adaptable and think of solutions that deliver results.
• Technical experience and qualifications

Technical experience and qualifications

Required:

• At least 3 years of experience in an Accounts Payable role, preferably in a high-volume invoice processing environment, with relevant local experience in the Philippines.
• Strong understanding of local regulations related to accounts payable processes, including withholding tax, VAT, and the submission of BIR Form 2307.
• Excellent communication skills (both verbal and written), with the ability to build and maintain effective relationships within the finance team as well as across various levels of corporate and business stakeholders.
• Bachelor's degree in Accounting or a related field

Desirable:

- Experience with account payable systems, Concur Invoice & Concur Expense, D365 or similar