permanent administrative aide iv - Philippines, Pilipinas - Department of Social Welfare and Development (DSWD)

Paglalarawan

PLACE OF ASSIGNMENT:DSWD CENTRAL OFFICE

PLACE OF EXAMINATION AND INTERVIEW:DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development Central Office has one (1) vacant permanent position with details as follows:

Office: Digital Media Service

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number

:

OSEC-DSWDB-ADA

Compensation

:

SG 4 (Php 15,586.00)

Place of Assignment

:

Digital Media Service

CSC PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/ First Level Eligibility

PREFERRED QUALIFICATIONS (COMPETENCY-BASED)

Education

:

Completion of two (2) year studies in college

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/ First Level Eligibility

JOB DESCRIPTION

Under the direct supervision of the Director, provides administrative support and performs other tasks as may be assigned.

Functions and Responsibilities:

1.Management of DMS central files

2.Assist in the receiving and routing of documents

3.Reproduces information materials and other official communications

4.Transmits through fax and/or email memos, letters and other important documents to FOs and other agencies

5.Assists in encoding office communications

6.Receives/place calls and

7.Performs other related tasks as may be assigned by the Director.

Job Outputs:

1.Office Memorandums

2.Updated tracking system (DSWD Enhanced Document Tracker Management System and Internal Tracker of the Digital Media Service)

3.Organized Filing System

4.Approved Records Disposal, Inventory and Archives

Applicants should be guided by the following Criteria for Evaluation:

.Education (E)25%

.Training (T) 10%

.Experience (E) 25%

.Written Examination

IQT 5%

Special Exam (Technical) 20%

.Interview 10%

.IPCR or any related Performance Assessment/Review 5%

Total100%

Initial Shortlisting:

Obtain 75% of the Education, Training and Experience (ETE)

Second Shortlisting

Top five (5) highest rating but overall rating should not be less than 80%

Qualified applicants should apply online at on or before February 24, 2024:

Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format(PDF) through this link

1.Application Letter stating the desiredposition,item number/code, salary gradeandoffice/bureau/service/unitaddressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service

2.Duly accomplished, subscribed and sworn Personal Data Sheet (PDS) with recent passport size picture and thumbmarkand Work Experience Sheet. You may download these forms thru

3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable

4.Authenticated or Photocopy of Transcript of Record and/or Diploma

5.Certificate/s of relevant trainings and seminars attended, if applicable

6.Certificate/s of Employment (COE)

Note:For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance

8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and

9.Performance Rating in the last rating period or its equivalent, if applicable.

Note:For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required.

For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link.

For strict compliance.

Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public.