import logistic assistant - Makati

Key Results Area · Build a Long-Term Supplier Relationship. · Communicate with the import and export process by coordinating with suppliers, freight forwarders, customs brokers, and other relevant parties to ensure timely and accurate delivery of goods. · Recommend establishment ...

Paglalarawan ng trabaho

Key Results Area

Build a Long-Term Supplier Relationship.

• Communicate with the import and export process by coordinating with suppliers, freight forwarders, customs brokers, and other relevant parties to ensure timely and accurate delivery of goods.
• Recommend establishment of an "Accredited Supplier List" and Registered Supplier List" and regularly conduct performance evaluation, audit and/or inspection.
• Administer the supplier evaluation and accreditation with the approved standard metrics.
• Prepare and review shipping and customs documents, including commercial invoices, packing lists, certificates of origin, bill of lading, and customs declarations.
• Monitor external issues which impacts scheduling concerns, such as strikes, legal requirements, economic and political situations.
• Align with the logistics team to arrange transportation and track shipments to ensure on-time delivery and resolve any issues or delays.
• Ensure compliance with import-export laws and regulations by staying updated on changes in customs requirements and assisting with customs clearance procedures.
• Assist in the preparation of import and export documentation for audits and compliance checks.
• Maintain accurate records of import and export transactions, including invoices, shipping documents, and customs declarations.

Support Business Unit Operation

• Research and evaluate vendors to compare pricing and services.
• Ensure quality of purchased items and address challenges as arises.
• Reconcile fluctuating demand and the need for supply stability while minimizing inventory investment.
• Provide update on the importation status with the team and ensure alignment with the freight forwarder, counterpart, carrier, BOC, accounting and finance team.

Data Analysis and Reporting

• Encode related data required in the monitoring activities, and ensuring all data information are free or error.
• Selects prospective vendors and negotiate contracts
• Maintains data record of the department in archive for future use and reference.
• Utilize data analytics software (e.g., Excel, SAP, or other demand planning tools) for analysis and reporting.
• Recommend incoterms that aligns with the interest of the company.

Collaboration and Communication

• Collaborate with sales and purchasing teams to ensure accurate and timely delivery of goods to customers and suppliers.
• Coordinate with finance and accounting departments to ensure accurate and timely payment of import duties, taxes, and freight charges.
• Support the Import Export Manager in analyzing market trends, identifying potential suppliers or customers, and developing strategies to expand international trade opportunities.
• Facilitate demand review meetings with cross-functional teams to discuss forecast accuracy, inventory status, and demand-related issues.
• Align closely with sales and customer service teams to ensure all Purchase Requirement Planning aligns with customer expectations and business objectives.
• Communicate with the Accounting concerns with Accounts Payables
• Aligns with the finance with the importation and exportation payment requirements.

Process Improvement

• Continuously evaluate and improve department process and mentor the team to improve productivity at work
• Employ best practices within the department and document all processes
• Promote automation in the department operation and eliminate repetitive processes

KPI Management

• Ensure that all the raw data needed in the KPI's are well (KPIs).
• Use KPIs to identify trends, evaluate forecast effectiveness, and recommend adjustments to strategies.

Regularly monitor acceptable result of the following:

i. Supplier Performance. Supplier delivery time, quality level and compliance, contract

obligations and rate.

ii. Budget and spending. Spending pattern, identify overspending and price negotiation

iii. Import/export lead time. Inventory turnover rates, excess stock levels, obsolescence cost.

iv. A/P. Pending purchases for payment, aging accounts payables, discounts and freebies

v. Other KPI within the process that maybe identified by the management

COMPETENCY REQUIREMENTS:

• Background in handling suppliers and service providers
• With knowledge of Planning Systems (SAP, PRP, etc) is a must.
• 6 months to 1 years minimum IMPEX Assistant level experience.
• Ability and willingness to learn new processes in IMPEX Department
• Certification in Purchasing is preferred, but is not required
• College degree or equivalent experience in business related field.
• Team player, data and self-driven.
• Exposure in sea and air impex transaction.
• Familiar with incoterms

Job Type: Full-time

Pay: Php18, Php25,000.00 per month

Work Location: In person