Legal - Property Settlement Administrator, Conveyancing Admin Support - Pasig Central Post Office - Scale-X Solutions

Paglalarawan

This is a remote position.



JOB DESCRIPTION:
Remote Property Settlement Administrator, Conveyancing Admin Support


Industry:
AU Law Firm

Employment Type: 40 hours per week; Full time
VA Rate :
$ 8-9 AUD per hour

Purpose The position is responsible for providing timely and accurate administrative support to assist with legal and property-related transactions. The role supports the client in staying organized and managing day-to-day tasks, allowing focus on higher-level legal responsibilities. This position is integral to the success of the business.

Property & Settlement Support (Key Responsibility):

• Assist with administrative support for property purchases and sales.

• Prepare and calculate settlement figures for property transactions.

● Calculate client cash contributions to settlement after allowing for outgoings and
financier contributions.

• Maintain accurate settlement records and supporting documentation.

● Coordinate with internal teams and external stakeholders to ensure settlement
information is accurate and up to date.


Other Duties and Responsibilities ● Email and calendar management
● Data entry and file management
● Drafting legal and administrative documents
● Conduct basic legal research
● Handling inbound and outbound calls
● Scheduling and coordinating meetings
● Responding to emails in a timely manner
● Preparing correspondence such as memos, emails, invoices, and reports
● Writing and editing documents
● Posting and responding to content on social media
● Responding to service enquiries via social media
● Liaising with key stakeholders, clients, families, staff, and advocates

Requirements

Job Qualifications
● Exposure to settlement calculations, property transactions, or finance-related admin is
an advantage (not an accounting role)
● Relevant experience in administrative support
● Experience using LEAP software is a PLUS
● Experience working in a legal firm is a PLUS
● Strong communication and interpersonal skills
● High attention to detail and strong organizational skills
● Experience establishing and maintaining administrative systems and processes
● Ability to work autonomously and collaboratively
● Proficient in spreadsheets (Excel / Google Sheets)
● Savvy with social media
● Good report writing skills
● Experience with minute-taking