Event Marketing - Philippines - GrowthAssistant

    GrowthAssistant
    GrowthAssistant Philippines

    1 araw ang nakalipas

    Transportasyon / Logistics
    Paglalarawan

    Join GrowthAssistant as an Events & Marketing Operations Specialist

    We're looking for a detail-oriented, tech-savvy Event Marketing & Executive Coordinator who can keep complex workflows running smoothly across virtual and in-person events. If you enjoy coordinating moving pieces, managing tools, and ensuring every event runs flawlessly from planning to follow-up, this role is for you

    Compensation & Perks

    Salary Range: ₱60,000 - ₱70,000/month (Final offer based on skills and experience matched to role requirements)

    Work Setup: 100% permanent work-from-home

    Bonuses:

    • $25 monthly perfect attendance bonus
    • Performance bonus
    • Anniversary bonus (₱5,000 at 1 year; ₱10,000 at 2 years)
    • $300 referral bonus per successful hire

    Paid Parental Leave

    Paid Time Off:

    • 7 holiday PTO days/year
    • 6 regular PTO days/year

    Health Coverage: Comprehensive HMO plan

    What You'll Do

    1) Event Marketing Operations

    • Support the planning and execution of a high-volume global event program (200+ annual events) across Americas, EMEA, and APAC in collaboration with existing Event Marketing Managers
    • Research and book hotel accommodations for staff attending events
    • Register Canary staff for conferences, trade shows, and sponsored events
    • Track and reconcile credit card charges associated with event expenses
    • Partner with Finance to ensure event-related invoices are submitted, tracked, and paid in a timely manner
    • Prepare and maintain event planning documents, frameworks, and repeatable playbooks
    • Ensure staff schedules are properly blocked for events, travel, and on-site attendance
    • Track all shipments (booth materials, swag, signage, equipment) to confirm timely arrival at event locations
    • Work with Finance post-event to gather final expense totals for each event
    • Update event budgets and ensure final event costs are accurately reflected in the master event tracking document
    • Attend event planning meetings and take detailed notes, documenting decisions, next steps, and owners
    • Maintain accurate, up-to-date event documentation, trackers, and internal records

    2) Executive Assistant Support

    • Provide light executive support to the VP of Marketing and two additional marketing leaders
    • Assist with scheduling meetings when looped into email threads
    • Coordinate calendars across multiple stakeholders as needed
    • Support ad hoc administrative requests related to marketing leadership (no inbox monitoring required)

    What We're Looking For

    • Experience supporting event marketing, field marketing, or operational coordination in a fast-paced environment
    • Familiarity with booking travel accommodations (hotels, registrations)
    • Experience reconciling expenses, invoices, or credit card charges
    • Strong attention to detail, particularly for budgets, schedules, and tracking documents
    • Ability to communicate clearly and professionally via email and meetings
    • Comfort working with Zoom and Google Meet
    • Ability to follow established processes and collaborate closely with cross-functional teams (Marketing, Finance, Operations)
    • Strong organizational skills and ability to manage multiple concurrent tasks and deadlines
    • Comfortable operating in a supportive, execution-focused role within a larger team structure

    Nice-to-Have

    • Familiarity with event planning at scale (conferences, trade shows, field events)
    • Prior experience working closely with Finance teams on budgeting and invoicing
    • Experience maintaining playbooks, SOPs, or internal documentation
    • Exposure to global or regional event coordination across time zones
    • Previous executive assistant or administrative support experience

    Why You'll Love Working Here

    At GrowthAssistant, you'll collaborate with a diverse, talented team, sharpen your skills with global clients, and make an impact in your career. We value your growth and recognize your contributions every step of the way.

    Apply today and take the next step in your career with GrowthAssistant

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