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    Executive Assistant to the President/3-5 yrs experience/QC - Quezon City, Pilipinas - Dempsey Inc

    Dempsey Inc
    Dempsey Inc Quezon City, Pilipinas

    Natagpuan sa: Trabajos diarios PH C2 - 2 araw ang nakalipas

    Default job background
    Paglalarawan
    II

    Key Responsibilities:

    • Assists and acts in a confidential capacity to the President in providing advanced and
    diversified executive support and managing the overall operation of the executive office.

    • Anticipates matters to be attended to by the President and advises procedure as required.
    • Manages and controls the President's calendar as well as the affiliate's annual business
    calendar, and distributes updates to internal stakeholders on a periodic basis.

    • Processes all correspondences emanating to and from the President ensuring all
    correspondences are responded to. (documents for signature, routes to concerned parties
    and various documents while keeping tracks documents signed)

    • Attends management meetings, engaging and giving inputs on meetings/issues and
    transcribes and circulates minutes.

    • Formats creates and edits correspondence and other written materials.
    • Organizes and maintains storage and filing.
    • Makes extensive local and international travel arrangements and sets up travel essentials
    for the President.

    • Receives and screens visitors, phone calls sometimes mails if needed
    • Represents the President and demonstrates influence and confidence but with utmost
    discretion when dealing with clients, and internal and external stakeholders.

    • Arranges VIP airport meet and greet, hotel accommodation, dinner and social gatherings,
    catering, and venue setup for the visitor of the President.

    • Secures audiovisual equipment and other IT-related requirements for meeting and
    presentation purposes of the President.

    • Completes projects and special assignments by establishing objectives, determining
    priorities, managing time, gaining cooperation of others, monitoring progress, problem
    solving, and making adjustments to plans across different companies and organizations.

    • Designs, establishes, and maintains a management information system, including physical
    and electronic files for the department.

    • Exercises administrative authority over the organization by coordinating work
    assignments.

    • Provides assistance in the recruitment process as needed
    • Provides assistance in all of the President/CEO's personal activities(matters concerning,
    EO, DV Tech and Other Civic social duties)


    COMPETENCIES:
    A


    Knowledge Requirement:

    • Must be a graduate of any 4-year course, with a Degree preferably in Business
    Administration, Mass Communication, Marketing, Journalism or related field.

    B


    Skills Requirement:

    • Strong administration and organizational skills
    • Excellent verbal and written communication skills
    • Able to communicate with all levels of people; good inter-personal skills
    • Meticulous, good attention to detail, able to work with minimal supervision
    • Good customer service orientation
    • Preferably with some Sales background
    • Computer literate (particularly excel and powerpoint) and appreciates technology
    • Research methods and report writing skills
    C


    Attitude:

    • Ability to take an independent position in the face of opposition.
    • Ability to keep functioning effectively when under pressure and maintains self control
    in the face of hostility or provocation.


    • Responsible, reliable, and can be trusted with very confidential matters
    • Flexible, open to different and new ways of doing things; willing to modify one's
    preferred way of doing things.


    • Ability to ensure that information is passed on to others who should be kept informed.
    • Ability to gain others' support for ideas, proposals, projects, and solutions.
    D. Work Experience


    • Preferably with at least three (3) years work experience in similar capacity. Well-considered is a prior executive level experience.
    E. Others


    • Preferably female and not more than 35 years old
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