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    Assistant Document Controller Open to Fresh Graduates Engineering and IT - Makati, Pilipinas - Prov International (Philippines) Inc

    Prov International (Philippines) Inc
    Prov International (Philippines) Inc Makati, Pilipinas

    6 araw ang nakalipas

    Default job background
    Paglalarawan
    Responsibilities


    • Perform assigned document control tasks in order to maintain
    up-to-date and correct contents in the management system
    (e.g., SIRIUS, CoW, ProArc, etc.)


    • Conduct a thorough assessment of requests (e.g., revision
    request, Control of Work proposal, etc.) through systems
    investigation, validation, and analysis to ensure an accurate,
    SOP-compliant process workflow


    • Communicate effectively with stakeholders such as validating
    information and sending clarifications to ensure that
    instructions are complete, and tasks will be handled accurately


    • Create precise drafts of approved revision requests (e.g.,
    reference documents, process flow, organisational charts, job
    descriptions, work condition, tasks, hazards, controls, etc.) to
    ensure a clear audit trail


    • Proofread and edit contents for inaccuracies, inconsistences,
    misspelled words, incorrect grammar, and non-compliance to
    formatting parameters


    • Implement approved requests and/or major updates on
    management system content


    • Recommend solutions and provide support to basic concerns
    about the management system to offshore and onshore endusers


    • Coordinate with different parties to contribute to risk
    assessment, investigation, and root cause analysis


    • Manage deliverables efficiently and without delay, with regular
    assistance and supervision required.

    Support/Enabling Process:

    • Perform assigned support process operator responsibilities
    (e.g., processing of class approval, translation requests,
    hardcopy requests, Control of Work Proposal, etc.) as per
    stakeholders' agreement


    • Fulfill document retrieval requests as and when requested by
    onshore and offshore stakeholders


    • Perform daily email handling of concerns and queries coursed
    through personal and/or team shared mailbox, as assigned


    • Contribute to projects through risk assessment, planning,
    execution, and lessons learned participation, where involved


    • Contribute to continuous improvement of processes by
    identifying areas of opportunities as well as participating in
    improvement initiatives where we create value for the customers.


    • Participate in the implementation of management system
    content in new IT applications and support the IT department
    with system upgrades


    • Participate in trainings and best-practice sharing, as needed
    • Facilitate meetings internally and as needed
    • Assist in other tasks within skill set as requested by business.
    Competency Must Have:

    Education


    • Graduate of any bachelor's degree.
    Technical Skills


    • Proficiency in MS office applications: Word, Excel, PowerPoint

    Proficiency in Adobe applications:
    Acrobat


    • Know-how in business communication platforms: MS Teams,
    MS Outlook.
    Soft Skills


    • Proficiency in English, both written and spoken
    • Detail-oriented, meticulous, and careful
    • Customer orientation and good interpersonal skills
    • Quick and flexible to learn especially new IT applications
    • Ability to apply critical thinking in processing tasks and
    resolving stakeholder concerns


    • Ability to adopt and embody Noble's core values
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