Executive Virtual Assistant - Philippines - Revaya

    Revaya
    Revaya Philippines

    22 oras ang nakalipas

    Teknolohiya / Internet
    Paglalarawan

    Executive Virtual Assistant

    Job Type: Full-Time

    Work Hours: Monday to Friday, 8:00 AM to 4:30 PM Pacific Time, with a 30-minute break

    Salary: $1200 per month

    Job Overview:

    We are seeking a highly organized, proactive Executive Virtual Assistant to provide comprehensive support to a senior industry leader across both a consulting practice and a creative music career. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys balancing strategic business support with creative coordination.

    The Executive Virtual Assistant will act as a trusted right hand, managing day-to-day operations, scheduling, communications, and project coordination. This position offers a unique opportunity to gain exposure to multifamily operations, PropTech, and consulting work, while also supporting initiatives within the music industry. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and professionalism.

    Consulting & Business Operations Responsibilities

    Social Media & Content Management

    • Manage LinkedIn content calendar following established weekly posting strategy
    • Schedule and publish content across platforms using Dripify and other automation tools
    • Monitor engagement and flag opportunities for relationship building

    Podcast Scheduling & Coordination

    • Schedule and coordinate guest appearances for PropTech Pulse (multifamily PropTech) and Purpose Built (personal transformation) podcasts
    • Manage guest outreach, confirmations, and pre-interview logistics
    • Coordinate recording schedules and send calendar invitations
    • Prepare guest briefing materials and episode outlines
    • Track episode pipeline and maintain production calendar
    • Coordinate podcast promotion across social channels for all shows

    Speaking & Workshop Development

    • Research and apply to speaking opportunities at industry conferences (NMHC, NAA, Apartmentalize, regional events)
    • Track submission deadlines, requirements, and follow-up communications
    • Promote and book workshops, managing logistics and attendee communications
    • Coordinate The Diplomat's Table quarterly executive events

    CRM & Client Nurturing

    • Maintain CRM database with accurate contact information and engagement history
    • Execute nurturing sequences for prospects across six LinkedIn outreach lanes
    • Schedule discovery calls via Calendly Professional
    • Prepare briefing documents for client meetings

    Administrative & Financial

    • Manage calendar and scheduling using Microsoft Outlook
    • Prepare and send monthly client invoices
    • Track accounts receivable and follow up on outstanding payments
    • Compile monthly business reports and KPI tracking
    • Handle email correspondence and prioritize inbox

    Website & Digital Platform Management

    • Coordinate website design and development projects with designers/developers
    • Manage website content updates, blog posts, and landing pages
    • Set up and maintain virtual training platform (course uploads, user management, content organization)
    • Manage ecommerce platform for workshops, courses, and digital products
    • Monitor platform performance, troubleshoot issues, and coordinate technical support
    • Track enrollment, sales metrics, and customer inquiries

    Music Career Responsibilities

    • Schedule and coordinate guest appearances for House Call music podcast
    • Manage guest outreach, confirmations, and recording logistics for House Call
    • Manage social media presence and content calendar for music brand
    • Research and submit tracks to record labels and A&R contacts
    • Submit songs to playlist curators (Spotify, Apple Music, etc.)
    • Coordinate release promotion campaigns for new tracks
    • Track streaming metrics and engagement across platforms
    • Research marketing opportunities and music industry events

    Required Qualifications:

    • 7+ years experience as an Executive Assistant, Virtual Assistant, or in a marketing/communications support role
    • Bachelor's degree in Marketing, Communications, Public Relations, or related field preferred
    • Exceptional organizational skills with strong attention to detail
    • Proficiency with LinkedIn, social media scheduling tools, and CRM platforms
    • Experience with website content management systems (WordPress, Squarespace, or similar)
    • Familiarity with online course platforms (Thinkific, Teachable, Kajabi) and/or ecommerce tools
    • Strong written and verbal communication skills with professional polish
    • Demonstrated ability to manage multiple projects and priorities simultaneously
    • Self-starter who anticipates needs, takes initiative, and operates with minimal supervision
    • Experience coordinating podcasts, media appearances, or content production

    Preferred Qualifications:

    • Experience supporting executives in professional services, consulting, or thought leadership roles
    • Familiarity with real estate, PropTech, or B2B industries
    • Background in music industry marketing, artist management, or entertainment
    • Experience with invoicing, basic bookkeeping, or accounts receivable
    • Knowledge of conference speaking circuits and event promotion

    Note: An NBI or police clearance will be required upon acceptance of the job offer.

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Executive virtual assistant