- Responsible for the facilitation of processes necessary to activate administrative and safety officer functions. In addition, the position shall also support in managing initiatives developed and conceptualized for the purpose of initiating and sustaining transformation of the entire shared services division.
- Result and service-oriented
- Can handle confidential matters
- Attention to details
- Strong leadership skills
- Customer focus
- Problem-solving skills
- Can manage conflict
- Good Tagalog and English speaking skills
- Able to work independently
- Show good computer skills
- Can develop and influence others
- Develop effective processes
- Can build a successful team
- Compensation & Benefits knowledge
- High-spirited and exudes a positive attitude.
- Conscientious in terms of being on time and at work
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Admin Assistant - Pasig, Pilipinas - VeritasPay Philppines Inc.
Paglalarawan
JOB DESCRIPTION
SUMMARY OF
JOB DESCRIPTION
The Admin Assistant reports to the HR Shared Services Manager on a day-to-day basis. This position will support the Administrative needs for shared services operation.
CORE RESPONSIBILITIES
DUTIES AND RESPONSIBILITIES
ADMINISTRATIVE FUNCTION
Assist with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expenses reports; composing and preparing correspondence; arranging complex and detailed travel plans; itineraries and agendas and compiling documents for meeting.
Prepare and manage reports, manuals, correspondence, and other documents.
Maintain records, including inventory, orders, supplies, and maintenance documentation.
Fixed Assets - keeping track of the location, assignees, and condition of all company assets (affiliates)
Mobile Phones and ICT devices - management of all company mobile phone accounts and facilitate corporate account application including its assignees, applications, renewals, terminations, and assistance in the handling of telco issues and concerns.
Motorpool – assistance of all company-owned vehicles e.g. assignees, registration, etc (affiliates).
Housekeeping and pest control – upkeep of the office, including janitorial, sanitation, disinfection, and maintenance (affiliates)
Create monthly vendor and consumables reports to present trending, historical costs, and changes in consumption rates with regard to expense details, budgeting, and pricing (affiliates).
Assist in negotiating a contract with suppliers to obtain the best price and service, competitive bidding for vendor services
Maintain contractual and business relationships with vendors to communicate policies, expectations, payment information, and areas of improvement.
Do liaison tasks
QUALIFICATIONS
Candidate must possess at least a Bachelor's Degree of Business Administration, Office Management or any
Nice to have experience in administrative function and liaison
Can work under pressure with minimal supervision.
Team player
Computer literate such as MS Office applications, has software knowledge on Microsoft project
Detail-oriented, service-oriented, honest and can multi task.
Proficient in English both written and verbal communication
Have driver's license
COMPETENCIES