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Makati City

    Senior Accounting Specialist - Makati, Pilipinas - DEMPSEY RESOURCE MANAGEMENT INC.

    DEMPSEY RESOURCE MANAGEMENT INC.
    Dempsey Resource Management, Inc. background
    Paglalarawan

    Position:
    Senior Accounting Specialist


    Qualifications:
    Must have Bachelor's Degree in Accounting, Finance or any related Business course

    CPA is an advantage but not required

    A minimum of 5 years experience in Accounting role

    Strong analytical and planning skills;

    Good communication and presentation skills;

    Excellent problem-solving skills;


    Job Description:
    Purchase Orders/Sales Documentation/DRF/BOM


    • Reviews PO to Suppliers/Principals. Sends back for correction draft PO from Sales as necessary.
    • Reviews accuracy of PO versus BOM, supplier quotation, validates applicable taxes (VAT and
    Royalty Tax)


    • Reviews and signs-off Deal Registration Form (DRF) and Bill of Material (BOM). Provides
    necessary feedback to the concerned Account Executive and General Manager.


    • Review and handles processing of Sales documentation (Deal Registration Form, Bill Of Material,
    Commissions, Contracts)


    • Ensures completeness of required documentation in Accounting files before endorsement of
    approval to the President and General Manager


    • Maintains custody of all hard/soft copy of contracts for deals; agreement with principals and
    sub-contractors.

    Principal/Service Provider Coordination


    • Reviews contracts with customers and service providers regarding terms and conditions.
    Identifies risk exposure and discusses these with the concerned employee and Management.


    • Directly coordinates with foreign principals
    • Communicates with foreign suppliers regarding Tax treaty relief availment
    • Requests documents required by BIR in relation to deals/transactions.
    • Confirms maintenance renewals with Partners as coordinated with AEs
    Quota Documentation and Tracking, Commission Processing and Payment


    • Prepares Quota Letters upon finalization of quota for the company, team and individual sales
    person.


    • Monitors quota achievement, confirms eligibility of Sales and other qualified people for sales
    incentives based on established guidelines. Responsible for payment of Sales incentive/bonuses

    as these are due


    • Follows up Sales people for submission of commissions sheets upon collection of payments.
    • Provides assistance to Sales people in relation to Bill of Materials preparation; reviews prepared
    BOMs, ensures these are properly made before endorsement to the General Manager


    • Reviews Commission statements of Sales people before endorsement to the President and
    General Manager


    • Responsible for ensuring that qualified commission payments are paid out as scheduled; reviews
    commission statements submitted by Sales personnel before endorsement to the GM.


    • Provides assistance to the General Manager in updating and disseminating the approved Sales
    Incentives/Bonus (Commission) Plan for the year. Responds to queries on commission

    entitlement and payments made.

    Bank Relationships and managing company transactions.


    • Coordinates w Bank Representatives/Managers for company account maintenance;
    investments and completion of necessary documents related to the transactions.


    • Obtains updated interest rates for potential additional placements
    • Confirms rollover of short-term investments as approved by ASG
    • Monitors dollar exchange rate for USD requirement and investment

    Meets with Bank reps re:
    investments and transactions

    Tax Management, Annual/Interim Audit and Legal Consultations


    • Handles tax and other accounting related referrals to Lawyers and Auditors
    • Handles BIR assessments, prepares all schedules, makes reconciliation to support NIC/PAN/FAN
    • Does BIR Recon as needed for assessments and consulted with the Lawyers
    • Coordinates legal documentation and responses to BIR thru Lawyers
    • Monitors referrals to lawyers made by Accounting (Special projects e.g. Royalty taxes, Stock
    Transfers


    • Prepares all documentary requirements for submission to BIR (for BIR assessments)
    • Coordinates interim and annual audit of books for yearend financial statements.
    • Responsible for the preparation and timely submission of the Accounting Books of Accounts
    (Sales, Purchases, General Journal, General Ledger) BIR in the required format.


    • Responsible for analysis of all transactions and ensuring Books, BIR and Sprout as applicable are
    reconciled and balance

    Regular Internal Reports


    • Weekly Cash position report Lead
    • Assist the Corporate Treasurer in the preparation of the annual budget.
    • Monthly Financial Performance - Actual Vs Budgeted Expenses.

    Other Job Duties:

    • Coordination with HR Officer regarding results of Physical Asset Inventory and implementing the
    necessary adjustment in Lapsing schedule/InfoAsset data to be used for financial statement.


    • Attends Sales Meeting/MPR and presents new or revised guidelines as applicable.
    • Completes requirements for tax clearance for Philgeps
    • Performs other related functions as may be assigned.
    Financial Reporting


    • Checks and validates FS reports submitted by bookkeepers versus source documents. Obtains
    necessary signature on vetted month vetted FS of Corporate Treasurer and takes responsibility

    for uploading approved monthly in the designated One Drive of the company.


    • Ensures that all hard copy Accounting and related supporting documents are filed in a complete
    and organized manner.


    • Recommends new accounting treatment of transactions for implementation and recording as
    confirmed by Management.

    Periodic Duties


    • Responsible for the preparation and timely submission of the Accounting Books of Accounts
    (Sales, Purchases, General Journal, General Ledger) BIR in the required format.


    • Responsible for analysis of all transactions and ensuring Books, BIR and Sprout as applicable are
    reconciled and balanced.

    Other Duties


    • Performs other related functions as may be assigned.

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