Admin Assistant - Quezon City, Pilipinas - AFNI Philippines Inc.

AFNI Philippines Inc. Quezon City, Pilipinas

6 araw ang nakalipas

Paglalarawan

Admin Assistant - Hospitality

Position Purpose:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation and smooth workflow in the Hospitality department.

Duties and Responsibilities:

Manage Inventi tickets assigned to Hospitality.
Update weekly inventory in Inventi tool
Respond to emails, update trackers, and develop a filing system if needed
Monitor employee productivity and provide documented feedback and coaching to HK and receptionist leads, as needed
Create and maintain hospitality files such as augmentation request, supplies inventory, headcount and work schedules.
Conduct weekly inspection of facilities using the monitoring form provided by HK/receptionist partner/s
Facilitate team meetings and monthly FGD with personnel
Coordinate and execute hospitality-related tasks during client visits
Review receptionist and housekeeping personnel DTRs twice a month in line with agency payroll timelines
Finalize and publish work schedules on a weekly basis.
Assist manager on performance and employee development initiatives
Assist in addressing feedback based on Focus Group Discussions
Offer recommendations on process improvements
Provide and present a weekly productivity report
Perform other duties assigned by Hospitality Manager

Requirements

At least 2 years in College
Admin or reporting experience is preferred
Knowledgeable in MS Office applications
Excellent interpersonal and communication skills
Able to multi-task and has excellent prioritization skills
Strong organizational and planning skills
Flexible schedule with the ability to work nights, weekends, and holidays

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