Executive Assistant - Muntinlupa City - E-Solutions

    E-Solutions
    E-Solutions Muntinlupa City

    17 oras ang nakalipas

    Paglalarawan

    Work Set Up: Onsite | Dayshift

    Location: Alabang, Muntinlupa

    Salary: Up to 35,000 plus allowances

    Overview

    We are seeking a highly organised and proactive Executive Assistant to provide exceptional administrative and operational support to our Partners/Directors.

    Key Responsibilities

    Correspondence, Meeting & Diary Management

    • Manage correspondence and calendars using Microsoft Office Suite.
    • Proactively monitor and adjust schedules, resolve clashes, and liaise with internal and external stakeholders.
    • Understand key stakeholder priorities and reflect them in effective diary planning.
    • Organise and coordinate meetings, including preparing materials and taking minutes when required.
    • Coordinate domestic and international travel arrangements, including travel-related documentation and expense tasks.
    • Provide support for internal and external event planning and execution.

    Operational Management & Reporting

    • Ensure timesheets, expense claims, and time/expense transfers are completed accurately and on time.
    • Process WIP/CRM reports as part of financial and operational reporting.
    • Provide assistance to colleagues during periods of absence to maintain workflow continuity.

    People & Culture Support

    • Meet internal deadlines for performance management activities, including goal setting, engagement reviews, and quarterly check-ins.
    • Provide administrative support for recruitment activities.
    • Assist with onboarding and offboarding processes, including documentation, asset collection, and People Movements reconciliation.
    • Support People Direct queries, CECs, and related tasks.
    • Build strong working relationships across the firm.
    • Maintain compliance with independence requirements at all times.

    Qualifications & Skills

    • Minimum 1 year of experience as an Executive Assistant (professional services experience preferred).
    • Strong proficiency in Microsoft Office Suite.
    • Excellent organisational and time management skills.
    • Strong written and verbal communication abilities.
    • Ability to multitask, prioritise, and maintain confidentiality.
    • Proactive, professional, and team-oriented.
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