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    Executive Assistant - Metro Manila / NCR, Pilipinas - WeSource Management Consultancy Firm

    WeSource Management Consultancy Firm
    WeSource Management Consultancy Firm Metro Manila / NCR, Pilipinas

    2 araw ang nakalipas

    Default job background
    Buong oras Accounting /Pananalapi
    Paglalarawan
    We are looking for an Executive Assistant to the Engagement partner


    Role:
    Engagement Concierge/Executive Assistant

    Set-up: Hybrid/WFH (Pasig or Taguig site)
    Schedule: 8:30 pm to 5:30 am

    Salary:
    up to 46k basic

    POSITION / ROLE SUMMARY


    As part of Internal Firm Services, the Engagement Concierge (EC) team gives the opportunity to provide administrative support to US employees while working remotely.

    Driving new digital ways of working, Workplace Solutions help unlock new opportunities for the team members, organization, and clients through competency enhancement, collaboration, automation, quality, innovation, and integrated global delivery.


    Professionals in the innovative Acceleration Centers (ACs) are part of inclusive teams who work together across functions and geographies; engage in challenging projects; and provide distinctive services to support client engagements through enhanced quality and innovation.

    A role in Workplace Solutions will provide growth potential and valuable learning opportunities to the team and employees.


    REPORTING
    This position will report to the Virtual Concierge Supervisor.


    WHAT'S IN IT FOR YOU


    This role will allow you to apply and expand your customer service skills as well as efficiency and flexibility as a virtual concierge professional in a fast-paced, remote set-up.

    You would also get the opportunity to collaborate and work closely with Executives and teams in the US, coming from different lines of services and functions, as the need for virtual concierge, spans across the lines of services in the firm.


    KEY RESPONSIBILITIES
    Create and update invoices and billings.
    Drafting of credit memos and expense reports as well as billing research.
    Generate various accounting (hours, time, and expenses) reports through the eGFS tool.
    Perform travel management-related tasks such as domestic and international bookings as well as updating and cancellations of bookings.
    Arrange travel accommodation requirements.
    Perform time and expense transfers (revenue allocation) and role changes in the engage tool.
    Perform other engagement maintenance-related tasks such as performance variance, partial/full zero clear, code closures, and accounts payable adjustments.
    Perform self-review of all deliverables.
    Work simultaneously on multiple tasks and projects.
    Must be able to work with tight deadlines.


    QUALIFICATION REQUIREMENTS

    Educational Background:
    Bachelor's degree or similar in office management, tourism management, administrative support, or related discipline


    Essential Requirements Work Experience:
    Senior Analyst grade years)
    Digitally upskilled.

    Must possess a strong working knowledge of the following applications consistent with firm standards:

    MS Office applications, particularly PowerPoint and
    Word
    Google Suite applications, particularly Slide and Doc
    Effective verbal and written communication skills
    Attention to detail
    Strong Customer Service

    Preferred Experience /
    Skills

    Proven experience as an executive assistant or other relevant
    administrative support experience.
    Demonstrate some abilities and/or proven record of success
    in identifying and addressing client needs:
    responding to clients' requests promptly and
    professionally readily offering assistance contributing to a positive, collaborative working environment proactively seeking instruction, feedback, and coaching to improve performance

    Strong organizational skills that reflect the ability to perform and
    prioritize multiple tasks seamlessly with excellent attention to
    detail.

    Interpersonal Savvy:

    Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.


    Problem-Solving:

    Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answer.


    Time Management:

    Uses his/her time effectively; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

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