- Rename documents according to our naming conventions;
- Organize documents in accordance with our file hierarchy and organization protocols;
- Monitor multiple email inboxes: "triage" emails according to urgency, provide appropriate responses as directed by supervisor;
- Calendar management including scheduling/confirming meetings, assisting the Lawyer with task scheduling throughout the day.
- Utilize various software as follows:
- Trigger automated email campaigns;
- Review incoming documents for basic compliance with our information management protocols;
- Organize and track incoming/outgoing documents, compile summaries of information collected and information missing;
- Submit drafted court documents (online);
- Draft Word documents and Excel tables from existing templates, using data provided by clients;
- Review Canadian financial statements and tax documents for basic information (no prior knowledge of Canadian banking or tax documents is required, training will be provided);
- Email clients and other relevant parties using both pre-written scripts as well as "custom" emails that you will draft;
- Obtain Land Title Certificates using the client's street address or the legal description of the property (training provided); and
- Post payable invoices and other necessary transactions using our accounting software.
- High degree of proficiency in spoken and written English;
- 4-8 years of work experience including 2-3 years as a Virtual Assistant for night shift supporting US or Canadian client
- Ability to work regular business hours on Mountain Standard Time (although we can accommodate slightly earlier or later);
- Ability to learn new software (training materials will be available). This includes the ability to quickly learn to use our project management software;
- Prior experience with Microsoft Word, Excel, and Outlook is essential;
- Prior experience with ClickUp is a plus since we use it more than any other software, but this is not necessary prior experience will speed up the training/orientation process;
- The VA will need to be capable of familiarizing themselves with new software in a reasonably quick amount of time as our "tech stack" evolves over time;
- Additional training will of course be provided if we change software;
- Ability to input data with a high degree of accuracy;
- We value accuracy over speed, and we require a strong attention to detail;
- As a growth-oriented, innovative law firm we need the VA to be comfortable with procedures, systems, software and tasks that are frequently modified in order to simplify/improve our service delivery and create efficiencies wherever possible;
- However, we recognize that patience, continuous feedback and clear instructions are required in order for the VA to be happy and effective in their role;
- We expect the VA to be able to eventually take the initiative in the following ways (after appropriate training is provided):
- Identifying and suggesting improvements to our systems and processes;
- Flagging potential issues/concerns with client matters. The following is an illustration of what we will eventually expect: A client emails the lawyer requesting an update on their file. The VA looks at the client matter in our CRM (ClickUp) and sees that a meeting is scheduled with the opposing lawyer in a week. The VA would suggest to the lawyer that a response be sent to the client informing them of the meeting date.
- As with every other aspect of the VA's role, training would be provided because we believe that taking the initiative is a combination of aptitude and training.
-
Virtual Assistant
1 linggo ang nakalipas
StrongFriend Media Taguig, Pilipinas ContractResponsibilities:Plan, organize, and execute office activities and meetingsManage office logisticsManage and maintain calendarsHandle administrative tasks such as filing, scanning, and copyingHandle bookkeepingComplete word processing tasksResearch and organize dataMaintain and m ...
-
Virtual Assistant
34 minuto ang nakalipas
StrongFriend Media Taguig, PilipinasResponsibilities: · Plan, organize, and execute office activities and meetings · Manage office logistics · Manage and maintain calendars · Handle administrative tasks such as filing, scanning, and copying · Handle bookkeeping · Complete word processing tasks · Research and organi ...
-
Virtual Assistant
6 araw ang nakalipas
Microsourcing Philippines Inc Southern Tagalog, Metro Manila / NCR, Central Luzon, Pilipinas Buong orasJob Responsibilities:Email Management: Organising and filtering emails, drafting responses, and managing correspondence. · Calendar Management: Scheduling meetings, appointments, and reminders. · 3Document Preparation: Assisting with the creation and formatting of financial repo ...
-
Virtual Assistant
5 araw ang nakalipas
Metacom BPO Manila, Pilipinas Buong orasMetacom is hiring of Virtual Assistant esp. for PAMPANGA SITEWork setup: WFHSchedule: GraveyardQualifications:- Must have 2 years of accumulated work experience in a formal setting (- Current resident of the Philippines- Can work at least 40 hours per week in the graveyard shift- ...
-
Virtual Assistant
1 linggo ang nakalipas
Cyberbacker Careers Manila, Pilipinas Buong oras100% Work From Home | Available for FULL TIME | PART TIMERESPONSIBILITIES:TranscriptionPreparing paperworkScheduling of consultation with clientsPreparing and emailing weekly reportsUpdating virtual filesBuild ongoing task listOversee administrative tasksAdmin tasksTECHNICAL REQU ...
-
Virtual Assistant
35 minuto ang nakalipas
Orbit Teleservices Manila, Pilipinas Buong orasWhat's in it for you? · • Competitive Salary packages · • HMO on the first day · • performance-based incentives · • Allowance · • Bonuses · Job Responsibilities: · • Assist customers in setting up new accounts, managing existing accounts, and troubleshooting account-related probl ...
-
Virtual Assistant
6 araw ang nakalipas
ClearDesk LLC Central Mindanao, Western Visayas, Metro Manila / NCR, Pilipinas Buong orasCompensation and Benefits · - Up to PHP 55,000 a month (Based on experience) · - HMO · - 100% Remote (Permanent work from home) · - Paid training · Job Description · We are looking for experienced Shifting Care Coordinators to manage all aspects of the schedule for clients & care ...
-
Virtual Migration Assistant
35 minuto ang nakalipas
Three Peaks International Pasig, PilipinasJoin the business the makes a difference · - CAN START ASAP · - Full-time Position · - Work Schedule: 7 AM to 4PM PHST · - Permanent Remote/ Freelance · Our client is a migration company that provides exceptional service to help clients find the best pathway when they embark on t ...
-
Virtual Assistant
6 araw ang nakalipas
Sourcefit Quezon City, Philippines, Pilipinas Buong orasPosition Summary · We are seeking a capable Virtual Assistant to provide comprehensive support to our clients. The successful candidate will play a pivotal role in managing social media, scheduling, document preparation, and direct client assistance. This position offers the oppo ...
-
Virtual Administrative Assistant
6 araw ang nakalipas
Microsourcing Philippines Inc Metro Manila / NCR, Central Luzon, Southern Tagalog, Pilipinas Buong orasWith over 7,000 professionals across 9 delivery centers in the Philippines, MicroSourcing remains the country's largest offshoring solutions provider. · Virtual Admin Assistant, be 100% YOU with MicroSourcing · A Virtual Admin Assistant (With Healthcare Expe) is expected to: · ...
-
Virtual Assistant
1 linggo ang nakalipas
Cyberbackercareers Quezon City, Pilipinas RemoteTHIS IS 100% WORK FROM HOMEAPPLY NOW: TYPEFull timeAdminNon-voiceRESPONSIBILITIES:Determining the nature of incoming emails and prioritizing them according to their importanceScreening incoming emails to determine whether they should be forwarded to the appropriate person or div ...
-
Virtual Admin Assistant
34 minuto ang nakalipas
SILVERLIGHT RESEARCH EXPERT NETWORK Manila, Pilipinas Buong orasThe job entails serving as a Virtual Administrative Assistant, a remote full-time position. Candidates must be willing to commit to working 10-14 hours a day. Strong communication skills are a must for effectively fulfilling the responsibilities of this role. ...
-
Virtual Assistant
5 araw ang nakalipas
Coe & Coe Caloocan, Pilipinas Remote na trabaho Buong orasWe are looking for a multi skilled Virtual Assistant with expertise in Social Media Management, Content Writing and great communication. · Virtual Assistant:Strong organizational skills to manage tasks, schedules, and priorities efficiently. · Excellent time management abilities ...
-
Healthcare Virtual Assistant
1 linggo ang nakalipas
Go Lean Health Manila, PilipinasJob Description: · The Healthcare Virtual Assistant is responsible for the delivery of services or projects contracted by the Client. Services or projects include the following: · Scheduling - Manage the practice calendar by scheduling appointments in advance and sending appointm ...
-
Virtual Assistant Program Instructor
35 minuto ang nakalipas
ABSI BGC, Taguig, Pilipinas Part timeJob Responsibilities: · ● Teach students the necessary skills to be a General Virtual Assistant · ● Provide guidance in completing projects. · ● Prepare and update learning materials for the course · ● Conduct classes online, Monitor, and Report students' progress in the program ...
-
Virtual Recruiting Assistant
6 araw ang nakalipas
NorthPoint Search Group Quezon City, Philippines, Pilipinas Buong orasWe are currently seeking a knowledgeable and efficient Virtual Recruiting Assistant to join our team in the staffing and recruiting industry. In this role, you will be responsible for facilitating the recruitment process by providing administrative support to recruiters and sourc ...
-
Virtual Dental Assistant
1 linggo ang nakalipas
BizForce Quezon City, PilipinasMedCore Solutions, Bizforce's medical division, is currently seeking a skilled and compassionate Permanent Work from Home Virtual Dental Assistants to join our team. As a Virtual Dental Assistant, you will play a critical role in providing support to dental providers and ensuring ...
-
Virtual Recruiting Assistant
1 linggo ang nakalipas
NorthPoint Search Group Quezon City, Pilipinas Buong orasWe are currently seeking a knowledgeable and efficient Virtual Recruiting Assistant to join our team in the staffing and recruiting industry. In this role, you will be responsible for facilitating the recruitment process by providing administrative support to recruiters and sourc ...
-
Virtual Admin Assistant
6 araw ang nakalipas
Microsourcing Philippines Inc Quezon City, Pilipinas Buong oras· With over 7,000 professionals across 9 delivery centers in the Philippines, MicroSourcing remains the country's largest offshoring solutions provider. · Virtual Admin Assistant, be 100% YOU with MicroSourcing · A Virtual Admin Assistant (With Healthcare Expe) is expected to: ...
-
Virtual Recruiting Assistant
6 araw ang nakalipas
NorthPoint Search Group Quezon City, Philippines, Pilipinas Buong orasWe are currently seeking a knowledgeable and efficient Virtual Recruiting Assistant to join our team in the staffing and recruiting industry. In this role, you will be responsible for facilitating the recruitment process by providing administrative support to recruiters and sourc ...
Mid-Level to Low Senior Virtual Assistant - Makati, Pilipinas - MCVO Talent Outsourcing Services
Paglalarawan
Task Descriptions include the following. Other duties may be assigned.
Skills and Aptitude:
