- Report to executive management and perform secretarial and administrative duties
- Act as the primary point of contact for internal and external communications, screening calls and emails and handling inquiries as appropriate
- Manage the executives' calendars, including scheduling meetings, appointments, and travel arrangements
- Coordinate and prepare materials for meetings, ensuring all necessary documents are organized and readily available, as well as taking minutes during meetings
- Book and arrange travel, transport, and accommodation
- Schedule appointments, maintaining an events calendar, and sending reminders
- Liaise with internal departments and external contacts to facilitate communication and ensure seamless operations
- Maintain utmost professionalism and strict confidentiality with all information, and exercise discretion when interfacing with the business.
- Organize and maintain an office filing system, as well as order office supplies
- Manage information flow in a timely and accurate manner
- Anticipate the needs of the executives and proactively address any issues or concerns.
- Assist with special projects and initiatives as assigned by the executives.
- Manage expenses and reimbursements for the executives, maintaining accurate records and receipts.
- Various ad hoc requests that include managing both professional and personal related needs of manager Skills and Qualifications
- Bachelor's or College Degree in Business, Business Administration, Management, or related field preferred
- At least 5 years of proven work experience as an executive assistant or personal assistant supporting senior management and board members
- Excellent and effective written and verbal communication skills, with a keen attention to detail
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment
- Tech savvy - proficiency in Microsoft Office Suite and other relevant software applications
- Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
- Strong interpersonal skills, with the ability to build relationships and collaborate effectively with colleagues at all levels
- Resourcefulness and the ability to solve problems independently
- Self-motivated, independent, proactive, and forward-thinking
- Real estate and government offices experience/knowledge (eg. permits & licenses, real property taxes, clearances) is a plus If you are a proactive and highly organized individual with a passion for supporting top management and board members in a dynamic and fast-paced environment, we encourage you to apply for the position of Executive Personal Assistant. Please submit your resume and a cover letter outlining your qualifications and relevant experience Cold Link Asia Logistics Corp. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Apply today to be part of our dedicated team
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Executive Personal Assistant - Mandaue City, Pilipinas - COLD LINK ASIA LOGISTICS CORPORATION
Paglalarawan
Executive Personal Assistant Background Cold Link is an integrated cold chain logistics company, specifically engaged in the business of constructing and operating top-performing cold storage warehousing facilities as well as running an impressive refrigerated-trucking fleet of over 150 units.
Strategically situated in the Visayas region and poised for exciting growth opportunities nationwide, we specialize in ensuring the safe and efficient handling of perishable goods and other temperature-sensitive products.
With a strong commitment to quality, innovation, and customer satisfaction, the Executive Management is seeking a dynamic and experienced Executive Personal Assistant.
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to our top management team.
The ideal candidate will possess exceptional interpersonal skills, impeccable organizational abilities, and the ability to handle confidential information with discretion.
This role requires someone who can anticipate the needs of our executives, manage complex calendars and travel arrangements, and effectively prioritize tasks in a fast-paced environment.
The Executive Personal Assistant will serve as a crucial link between our executives and various stakeholders, representing our company with professionalism and integrity.
Duties and Responsibilities
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