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    Project Administrator - Metro Manila, Pilipinas - Integrated Office Solutions, Inc

    Integrated Office Solutions, Inc
    Integrated Office Solutions, Inc Metro Manila, Pilipinas

    3 araw ang nakalipas

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    Buong oras
    Paglalarawan
    Unleash Your Talents with Us

    Hi there, our future Project Administrator Happy to see YOU here.

    Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

    From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

    Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations

    What you'll do:

    As a Project Administrator, you will be responsible in providing assistance to staff on day-to-day management of work orders/purchase orders, assisting in project administration (tracking works and staff) and ensuring staff are adhering to company policies/procedures. You will report to the Operations Manager and work directly with National Executives, Team Managers and Consultants.
    Key responsibilities for this role include:
    • Management of work/purchase orders to ensure compliance to contract services and set KPIs;
    • Assist and coordinate Purchase Orders for projects / suppliers;
    • Assist in the production of financial data through to final invoicing;
    • Utilising of accounting and project management software including Quickbooks, WorkFlowMax and Odoo;
    • Coordinate with project managers to review project requirements and assist with tracking site works;
    • Coordinate with staff across various disciplines to ensure staff maintain project schedules;
    • Oversee timesheet entries and ensure of weekly completion across the teams;
    • Reporting of financial data linked to quotations and work in progress (WIP);
    • Assist in data collection and loading onto client specific online databases;
    • Ensure compliance to company safety requirements; and
    • Manage the day to day running of the office including equipment procurement, staff onboarding/inductions, subcontractors etc.

    Successful candidates must have:
    • Tertiary degree or diploma in project management or similar.
    • Minimum 3 years experience in a similar role.
    • Excellent verbal/written/analytical skills.
    • Strong Excel/Word skills required.
    • Excellent interpersonal skills, both friendly and professional/courteous when necessary.
    • Attention to detail.
    • Aptitude to work to tight deadlines within agreed timescales.
    • Disciplined time-management to cope with pressure/many tasks simultaneously.
    • Good tasking and planning mindsets are important.
    • Strong attention to detail.
    • Willingness to be flexible.
    • Commercial awareness and appreciation.
    • Willingness to work-on-site Alabang, Muntinlupa City.
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