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    Assistant Document Controller - Metro Manila, Pilipinas - Prov International (Philippines) Inc

    Prov International (Philippines) Inc
    Prov International (Philippines) Inc Metro Manila, Pilipinas

    5 araw ang nakalipas

    Default job background
    Paglalarawan
    Fresh graduates from BS Management and BS Communications are welcome to apply


    Job Responsibilities:



    Base Business/Core Process:

    • Perform assigned document control tasks to maintain up-todate and correct contents in the management system (e.g., CoW, ProArc, OTDP, etc.)
    • Conduct a thorough assessment of requests (e.g. revision request, document registration, etc.) through systems investigation, validation, and analysis to ensure an accurate, SOP-compliant process workflow
    • Communicate effectively with stakeholders such as validating information and sending clarifications to ensure that instructions are complete, and tasks will be handled accurately
    • Create precise drafts of approved revision requests (e.g. reference documents, process flow, organizational charts, job descriptions, etc.) to ensure a clear audit trail
    • Proofread and edit contents for inaccuracies, inconsistences, misspelled words, incorrect grammar, and non-compliance to formatting parameters
    • Implement approved requests and/or major updates on management system content
    • Recommend solutions and provide support to basic concerns about the management system to offshore and onshore end users
    • Coordinate with different parties to contribute to risk assessment, investigation, and root cause analysis
    • Manage deliverables efficiently and without delay, with regular assistance and supervision required.

    Support/Enabling Process:

    • Perform assigned support process operator responsibilities (e.g., processing of class approval, translation requests, hardcopy requests, reporting, etc.) as per stakeholders' agreement
    • Fulfill document retrieval requests as and when requested by onshore and offshore stakeholders
    • Perform daily email handling of concerns and queries coursed through personal and/or team shared mailbox, as assigned
    • Contribute to projects through risk assessment, planning, execution, and lessons learned participation, where involved
    • Contribute to continuous improvement of processes by identifying areas of opportunities as well as participating in improvement initiatives where we create value for the customers
    • Participate in the implementation of management system content in new IT applications and support the IT department with system upgrades
    • Participate in trainings and best-practice sharing, as needed
    • Facilitate meetings internally and as needed
    • Assist in other tasks within skill set as requested by business

    Must Have:
    Education


    • Graduate of any Bachelor degree.
    Technical Skills


    • Proficiency in MS office applications: Word, Excel, PowerPoint

    Proficiency in Adobe applications:
    Acrobat


    • Know-how in business communication platforms: MS Teams, MS Outlook.
    Soft Skills


    • Proficiency in English, both written and spoken
    • Detail-oriented, meticulous, and careful
    • Customer orientation and good interpersonal skills
    • Quick and flexible to learn especially new IT applications
    • Ability to apply critical thinking in processing tasks and resolving stakeholder concerns
    • Ability to adopt and embody Noble's core values.

    Nice to Have:

    Knowledge/skill in the following (advantage but not required):

    • Document controlling process

    Business process management applications:
    IFS/Novacura, ProArc, CoW, etc.


    • Adobe InDesign & Illustrator applications
    • Continuous Improvement (Lean Six Sigma White Belt).
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